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Feature · AI assistant
Type one sentence. Save three hours.
“Message all 9th graders about the trip and send their parents auth forms to sign.” That's the whole workflow. The AI finds the students, personalizes each message, sends the forms, and tracks signatures — while you drink your coffee.
The problem
Sound familiar?
Mass communication means mail-merge miseryPersonalizing a message to 60 families means spreadsheet exports, merge fields, and an hour of setup — so most schools just send generic blasts nobody reads.
Every task requires knowing the softwareNew staff need weeks of training to run campaigns and sends. Institutional knowledge lives in one person's head.
Follow-up is a memory gameWho didn't sign? Who didn't pay? Who didn't respond? Tracking the stragglers is its own part-time job.
What 613OS does
Built to make this disappear
Natural language commandsTell it what you want in plain English: “remind every family with a past-due balance, with their specific amount.” The AI builds and executes the workflow.
Personalized at scaleEvery message uses the parent's name, the student's name, and the relevant details — 60 unique messages, not one generic blast.
Form & signature dispatchAttach authorization forms, health forms, or contracts to any AI send. Signatures track automatically with reminder follow-ups.
Preview before sendThe AI shows you a sample message and the recipient count before anything goes out. You approve; it executes.
Conversational follow-upsAsk “who hasn't signed yet?” and get the live list — then “remind them” to trigger the next wave.
Works across the whole platformEnrollment nudges, campaign appeals, event reminders, balance notices — one assistant, every workflow.
How it feels
It knows your families, your forms and your wording — and it asks before it sends.
Message all 9th graders about the trip and send their parents the authorization form to sign.
Found 42 students in 9th grade across 38 families. I'll send each family a personalized message with the trip details and the authorization form for e-signature. Preview for the Sample family: “Hi Mrs. Sample, Yaakov's 9th grade trip is Tuesday the 14th. Please sign the authorization here…” Send to all 38?
Yes
38 personalized messages sent with forms attached. I'll track signatures and remind anyone who hasn't signed by Thursday.
One sentence, not an hour of setupMail-merge exports, follow-up lists, data entry — replaced by a plain-English request.
Nothing goes out unapprovedEvery send is previewed with a sample message and the recipient count. You approve; it executes.
It keeps going“Who hasn't signed yet?” gives you the live list. “Remind them” sends the next wave — and logs it to each family's record.
People do what's easiest. Now the easiest thing is to just ask. Someone drops a check at the office? Tell the AI, or snap a photo of the check — it's logged to the family's record and the receipt goes out. Seconds, not a pile of data entry.
3.5 hrssaved on a single grade-wide personalized send with signed forms
60 uniquemessages from one sentence — each with the parent's and student's name
1 previewsample message and recipient count before anything goes out
Works together with
Related features
Family communicationsWhatsApp, SMS, email and voicedrops from one inbox — segmented by grade, class or balance.Learn more →Document automationForms and e-signatures that chase themselves and file to the family record.Learn more →Emergency alertsEvery family reached in 90 seconds by text, voice and email — with delivery confirmation.Learn more →
Frequently asked questions
What is a school AI assistant?
A school AI assistant answers routine parent questions instantly — hours, calendar dates, forms, balances, directions — by chat on the website and WhatsApp, and hands off to staff when a question needs a person. 613OS trains the assistant on your school's actual information.
What questions can the AI assistant answer?
The routine ones that fill the office phone: calendar dates, dismissal times, form locations, tuition questions, directions, and program details — answered instantly from your school's own information, day and night.
What happens when the AI can't answer?
It hands off gracefully: the conversation routes to the team inbox with full context, and the parent is told a person will follow up — the assistant absorbs the routine and escalates the rest.
Does it work on WhatsApp?
Yes. The assistant answers on your website chat and your official WhatsApp line — the same channels parents already use — with conversation history preserved on the family record.
Is the AI trained on our school specifically?
Yes. It answers from your calendar, policies, forms, and information you approve — not generic internet answers — and you can review conversations to refine what it says.
See the AI assistant in action
Book a 30-minute demo and we'll show you exactly how this would run at your school.
613os.com/demo · 305-954-7362 · yoni@613os.com