Home / Features / Re-enrollment automation
Feature · Re-enrollment automation
Six weeks of re-enrollment, done in four days.
Every February, your admin office loses a month to contracts, reminders, and chasing signatures. 613OS turns the entire cycle into one automated campaign you launch with a single click.
Live in 3 days*25 tools replacedFree data migrationUnlimited members · no per-member feesNo tech skills needed
*Subject to approval.
The problem
Sound familiar?
The March black holePrinting contracts, stuffing envelopes, tracking returns on a spreadsheet, calling stragglers — re-enrollment consumes your office for weeks.
Late signers create budget chaosYou can't finalize next year's budget, staffing, or class lists until you know who's coming back. Every late family delays everything.
At-risk families surprise youThe family that quietly didn't re-enroll was having tuition trouble for months. You found out when it was too late to help.
What 613OS does
Built to make this disappear
One click sends every family a pre-filled contract. Signature and deposit happen in one sitting. The stragglers get chased without anyone remembering to.
One-click campaign launchEvery active family receives their personalized re-enrollment contract — pre-filled with student names, grade progression, and tuition — in one send.
E-signature contractsParents sign from their phone in two minutes. Signed contracts file automatically to the family record.
Automatic follow-up sequencesDay 7: gentle reminder. Day 14: second notice. Day 21: personal task assigned to your admin director. Nobody chases manually.
Live completion dashboardSee exactly who's signed, who's pending, who's negotiating tuition — by grade, by day, at a glance.
Deposit collection built inContract signature flows directly into deposit payment. Signed and paid in a single sitting.
At-risk early warningFamilies with payment issues or disengagement flags surface early, so your head of school can intervene with care — not surprise.
1 clicksends every family a pre-filled re-enrollment contract
4 daysmedian time to 90% re-enrollment completion for schools using automated campaigns
Day 7 · 14 · 21reminder, second notice, then a personal task — on its own
Works together with
Related features
Enrollment pipelineNew inquiries answered in seconds, tours offered, and follow-up that runs until they enroll or say no.Learn more →Tuition collectionThe signed contract becomes a payment plan — charged on schedule, chased politely when it fails.Learn more →Documents & e-signForms that chase themselves — medical, permission, financial aid — all filing to the family record.Learn more →
Frequently asked questions
What is re-enrollment automation?
Re-enrollment automation sends every current family a personalized, pre-filled re-enrollment contract for electronic signature in one campaign, then chases the stragglers automatically. Schools using 613OS compress the spring re-enrollment season from weeks of office work into a few days, with deposits collected at signing.
How fast can re-enrollment realistically finish?
Most of the response arrives within days, because every family receives a personalized contract by WhatsApp and email with e-signature and payment in one flow, and automated reminders chase non-responders. What used to be a month of office chasing typically becomes a focused sprint.
Are re-enrollment contracts personalized per family?
Yes. Each contract merges the family's names, grade levels, tuition arrangement, and any discounts automatically. Families sign electronically from a phone, and the signed document stores on their record — no printing, scanning, or filing.
Can we collect a deposit at re-enrollment signing?
Yes. The signature and the deposit happen in the same step — a family confirms their contract and pays in one flow, which converts intentions into committed enrollment and gives the school real cash-flow visibility for the coming year.
What happens with families who don't respond?
They enter an automatic reminder sequence across email, SMS, and WhatsApp, and the office gets a live dashboard of who signed, who opened, and who needs a personal call — so staff time goes only to the genuinely stuck cases.
See re-enrollment automation running at your school
Book a 30-minute demo and we'll show you exactly how this would run at your institution — one click, every family, signed and paid.
613os.com/demo · 305-954-7362 · yoni@613os.com