Growth engine · System of record · Payments — all in one, for Jewish institutions.בס״ד
613OS
Home / Who it's for / Day camps
For day camps

The best day camp software. Built in 2026, not 1996.

Registration to color war, handled. Eight weeks that run like a school year — one record for every camper family, and software that fills an open spot from the waitlist, chases the weekly payment, and gets the trip permission signed before the buses load. Without anyone remembering to.

Request a demoSee capabilities
Live in 3 days*18 tools replacedFree data migrationUnlimited campers · no per-family feesNo tech skills needed
*Subject to approval. Dashboard shows sample data.
613OS · Today at a glanceAll systems live
486
Campers enrolled
$212K
Collected this season
94%
Forms packet complete
RG
RegistrationWeek 6 at capacity — 11 waitlisted, 2 open spots offered this morning
Auto
FP
Failed payments5 weekly payments failed — parents messaged, 4 already fixed
Auto
TR
Trip dayThursday water park — 318 of 322 slips signed, fees collected
99%
BK
Bunk listsDivision 2 regrouped — rosters re-sent to counselors
Auto
AI
AI assistantChased 23 missing swim forms — 19 in by lunch
✓ Done
CN
Canteen41 low-balance alerts sent — 36 topped up
Auto
ST
Staff112 counselors cleared — 6 working papers still missing
Auto
WA
WhatsAppFriday 2:00 early dismissal sent to every family
97% read
Sound familiar?

The problems we built for

01 · The registration stampedeEarly-bird opens and hundreds of registrations hit at once — with week choices, bunk requests, swim levels, and sibling discounts to untangle before anyone has a bunk list.
02 · Hiring a hundred teenagersCounselor applications, references, working papers, and training — a seasonal HR operation run by a director who also orders the freeze pops.
03 · Trip day logisticsPermission slips, extra fees, per-bus headcounts, and same-day schedule changes for hundreds of campers — multiplied by a trip every week.
The problem

Your camp runs on 18 disconnected tools

Every vendor is a separate login, bill, and headache — and none of them know which camper is in which bunk. 613OS replaces them.

CampMinderRegistration
UltraCampCamper records
CampDocHealth forms
CampSiteBunk lists
A waitlist spreadsheetWho's next
Paper permission slipsTrip days
A canteen cash boxCanteen
IndeedCounselor hiring
DocuSignE-sign
JotformForms
SignUpGeniusSign-ups
RemindMessaging
WhatsApp groupsBunk chats
Constant ContactNewsletters
Wix + designerWebsite
CalendlyInterview booking
Raffle platformScholarship raffle
PayPal + ZellePayments

Thousands a season back from the subscriptions you no longer need — one platform, one bill, one record per camper family.

What 613OS actually is

Your other software is a system of record. 613OS is a growth engine.

Everything else stores what already happened and waits for a human. 613OS goes and does the work — filling, chasing, collecting, following up, answering — on every camper family you have, all day, whether or not anyone remembered.

What you have now

A registration site · a bunk spreadsheet · group chats
Stores last summer's registrations and waits for someone to log in
Processes the weekly payment after the office already chased it
Shows you a bunk list that stopped being true three moves ago
Every permission slip depends on a counselor remembering to collect it
An open spot in Week 6 stays open until someone works the waitlist
A family that quietly didn't re-register is noticed in May — maybe

With 613OS

Running in the background, every day
Recovers a failed weekly payment on its own — day 0, day 3, then a call task. Most are fixed before the office hears about it.
Answers a new camp inquiry in seconds, sends the registration link, and keeps following up until they register or say no.
Sends every returning family a pre-filled registration — last year's weeks, bunk requests and siblings — in one click, in January.
Fills an open spot from the waitlist within the hour — nobody has to work the list.
Chases the trip permission slip and collects the fee with it — signed and paid before trip day.
Sends today's schedule, the sunscreen reminder and the early dismissal by bunk, from the camp's own number.
Answers the phone, web chat and WhatsApp at 11pm, takes the message, routes the urgent ones to a human.
Asks the happy family for the review that brings you next summer's registrations.

A registration site remembers what happened. 613OS makes the next thing happen — while the director is at the pool.

The five pillars
PaymentsCards, ACH, canteen accounts & trip fees — on your own merchant account, one family statement.
AutomationRegistration confirmations, weekly charges, form chases & waitlist offers sent the same minute.
AI AssistantSpeak a command and it does the work — always asking first. Hours back, every week of the season.
CRMEvery camper family, week, bunk, swim group, form & payment in one record.
Full marketing suiteEmail, SMS, landing pages & social — the early-bird page that fills camp, from the same place.
Registration

Week by week, without the spreadsheet.

Families pick their weeks, the system enforces capacity, and every registration lands on the family record with its deposit already paid.

Your camp · Registration by weekSummer 2027 · live
WeekCapacityRegisteredStatus
Week 1 · Jun 28480412Open
Week 2 · Jul 5480480Full · 6 waiting
Week 3 · Jul 12480480Full · 8 waiting
Week 4 · Jul 19480466Open
Week 5 · Jul 26480480Full · 9 waiting
Week 6 · Aug 248047811 waiting · 2 offers out
Week 7 · Aug 9480451Open
Week 8 · Aug 16480390Open
Sample data. A full week stops selling and starts waitlisting on its own; the director watches the count, not the inbox.
Multi-week sessions & early-birdAny mix of the eight weeks, early-bird pricing that ends on a date you set, sibling discounts, and bunk-mate requests — all captured at signup, nothing re-keyed.
Capacity enforced, waitlist automaticWhen a week fills, the waitlist opens by itself. An open spot is offered to the next family within the hour — first come, 24 hours to claim it; unclaimed, it moves on.
Returning families, one clickEvery family from last summer gets a pre-filled registration — last year's weeks, bunk requests and siblings — the day early-bird opens. Non-responders get polite reminders.
Inquiry to registeredA new family's web form, call or WhatsApp becomes a card on the pipeline. Follow-ups go out automatically until they register or say no, and you see which ads and referrals actually fill camp.
Deposit at signupThe deposit is collected in the same flow as the registration — card or ACH — and the family's weekly plan is created from it.
Bunks & groups

Bunk, division, swim group, bus — on the camper record.

Assign once and every roster, broadcast and trip list reads from the same place. Move a camper and the counselor's list, the bus roster and the parents' bunk messages all update together.

Your camp · Shloimy KleinDivision 2 · Bunk 7
Weeks1–4 and 6 · Week 6 from waitlistBunkBunk 7 · counselor: Dovid S.Swim groupIntermediate · assessed Week 1BusBus 2 · Stop 4 · pickup 8:05 AMForms packet7 of 7 signed · allergy flag: tree nutsCanteen$14.50 balance · low-balance alert onAutopayCard on file · weekly · smart retry on
Print bunk roster Message parents
Sample data. One record per camper: weeks, bunk, swim group, bus, forms, canteen and the complete payment history — the family sees their side in the portal.
Bunk & division assignmentPlace campers by age, grade and bunk-mate requests; regroup a division mid-season and every counselor gets the new roster, every parent the new counselor's name.
Swim groupsSwim level captured at signup, confirmed at the Week 1 assessment, and carried on the record — the waterfront sees the group list, not a clipboard.
Rosters that are always currentBunk lists, bus lists and trip lists print from today's record, with allergy and medical flags where authorized staff can see them.
Carpool & dismissal changesA parent's pickup change updates today's bus and dismissal roster automatically — connected, not re-typed.
The camper forms packet

Every form signed before the first bus.

Health form, swim waiver, media release, pickup authorization, trip permission — one packet, pre-filled from the family record, signed on a phone, and chased until it's in without a single call.

Your camp · Forms packet486 campers · 94% complete
FormSignedOpenChasing
Health & emergency contacts4860—
Pickup authorization4815WhatsApp · day 3
Swim waiver46323AI chase · 19 in today
Media release47016Email · day 7
Week 3 trip + fee3184Text · office task
Sample data. Open forms trigger escalating reminders — WhatsApp, email, then a task for the office. The dashboard goes green by itself.
One packet, pre-filledKnown information — camper names, contacts, allergies, doctor — pre-fills from the family record so parents only complete what's new. Shorter forms finish faster.
Signed on any phoneTimestamped, verified e-signatures on every document, filed permanently to the camper and family record. Retrieval takes seconds, forever.
Reminders until it's signedUn-signed forms trigger escalating reminders: WhatsApp, email, then a task for your office. Every form in without a phone call.
Health flags where staff can see themAllergy, medication and medical-note flags surface on the camper record for authorized staff only, and print onto bunk, bus and trip rosters. 613OS manages camp health information; it is not a medical records system.
Next summer, 30 secondsReturning families re-confirm last year's packet with pre-filled data instead of starting over.
Trip days

Permission, payment, headcount — before the buses load.

A trip every week means the same scramble every week. 613OS runs it the same way each time, so the director's Thursday is about the trip, not the paperwork.

Permission with the fee attachedThe trip form goes to exactly the bunks that are going, with the extra fee collected in the same tap — signed and paid in one sitting.
Chased until it's inUnsigned slips get WhatsApp, then email, then a task for the office. The last few are chased by text at 7:31 AM on trip day.
Per-bus rosters & headcountsEvery trip bus prints a current rider list with emergency contacts and allergy flags — the counselor on the bus knows what the office knows.
"Bus 2 running 20 minutes late"Reaches exactly those families by WhatsApp and SMS in the time it takes to type it — nobody else gets spammed.
Same-day changesRain plan, a later return, a changed pickup spot — one send to the trip's families, with delivery and read status per family.
On the family statementTrip fees and the weekly payment appear on one statement with one payment method — no separate checkout, no cash envelopes.
Canteen & billing

Canteen money, without the cash box.

Parents load a canteen balance online; purchases draw it down per camper; low-balance alerts prompt a top-up before the account runs dry. All of it on the same statement as the weekly payment.

Family portal · The Klein family2 campers · current
Weekly planAutopay Mondays · card on fileThis week$0.00 due · paid Mon 6:02 AMCanteen · Shloimy$14.50 · low-balance alert sentCanteen · Rivky$31.00Trip fee · water park$18.00 · paid with permissionStatementSeason to date · download
Top up canteen Pay by bank
Sample data. Parents see balances, pay, top up and update a card from their phone — the office stops being a bank teller.
Prepaid canteen accountsParents pre-purchase a canteen plan or load a balance; spending is tracked per camper, and a low balance sends a WhatsApp nudge with a one-tap top-up link.
Weekly & seasonal plansDeposit at registration, then weekly or per-session charges on saved cards or ACH — sibling discounts and confidential arrangements built in.
Failed-payment recoverySmart retries and a polite message with a one-tap card update for the parent; the office gets a task only when automation is exhausted.
Lunch orders & countsPizza day and hot lunch ordered and paid by Sunday night; the kitchen gets exact counts Monday morning with allergy and dietary flags on every order.
Reconciliation becomes reviewItemized settlement reports, aging by family, and QuickBooks-ready exports — every dollar lands on the camper record it belongs to.
Staff week

A hundred counselors, cleared before staff week.

The seasonal hiring machine, cloned from last season in one click — with returning-staff fast tracks and a director who can see who is actually ready.

Job pages that travelEach position gets a page with description and application form — shareable to WhatsApp groups, community job boards and your website.
Candidate pipelineApplicants move through applied, screened, interviewed, reference check, offer — every application, note and rating in one place. Returning staff skip ahead.
Self-serve interview bookingCandidates book interview slots from the hiring committee's live calendar. Zero scheduling emails.
Contracts & working papersOffers generate from templates and go out for e-signature; working papers, tax forms and training acknowledgments are chased automatically until they're in.
Compliance handoffCompleted onboarding flows straight into credential tracking — day-one paperwork becomes season-long compliance without re-entry.
Payroll & appreciationPayroll integration for the seasonal roster, and staff gift cards for end-of-summer thank-yous — from the same record.
A week on 613OS

Week 3, without anyone remembering.

One record for every camper family, and software that fills the open spot, chases the weekly payment, and gets the trip permission signed before anyone asks.

Sun 8:00 PMWeek 6 closes at capacity. 11 families are waitlisted; the first 2 open spots are offered and claimed by 9:00.
Mon 7:45 AMToday's schedule and the sunscreen reminder go to every bunk by WhatsApp before drop-off.
Mon 9:15 AM5 weekly payments failed overnight — parents messaged, 4 fixed by lunch.
Tue 10:00 AMThursday's water-park permission goes to every Week 3 family with the trip fee attached — 240 signed by dinner.
Wed 2:30 PMDivision 2 bunks regrouped. Counselors get the new roster; parents get the new counselor's name.
Thu 7:30 AMTrip day. Per-bus rosters print with allergy flags; 318 of 322 signed, the last 4 chased by text at 7:31.
Thu 3:40 PM"Bus 2 running 20 minutes late" — sent to exactly the Bus 2 families, in one send.
Fri 11:00 AM41 canteen low-balance alerts sent, 36 topped up. The 2:00 early dismissal goes to every family.

Same campers. Same director. Same office of two. The difference is what happens when nobody's watching.

AI assistant

Tell the AI what to do. It handles the rest.

Say what you need in plain English. It finds the right families, writes each one a personalized message, shows you a preview and the count, and sends only when you say yes. It knows your campers, bunks, forms and wording.

613OS · AI assistantAsks before it sends
Message every family missing a swim form for Week 2 — each with their camper's name — and send the link.
Found 23 campers in Week 2 without a signed swim form, across 21 families. I'll send each parent a personalized WhatsApp with the camper's name and the form link. Preview for the Gross family: "Hi Mrs. Gross, Moishy's swim waiver for Week 2 is still open — you can sign it here in 30 seconds…" Send to all 21?
Yes
21 personalized messages sent. I'll mark each form complete on the camper's record as it comes in and remind anyone still open on Wednesday.
Missing forms"Who hasn't signed Thursday's trip permission? Send the reminder with the fee link."
Weekly payments"Which weekly payments failed this week? Retry and message the parents."
The waitlist"Week 6 is full — offer the open spot to the next family on the waitlist."
Bunk broadcasts"Tell Bunk 7 parents that pickup moved to the side entrance today."
Staff week"Which counselors are still missing working papers? Message them and copy the head counselor."
Re-registration"Send every family from last summer their early-bird registration with last year's weeks pre-filled."

People do what's easiest. Now the easiest thing is to just ask. A parent drops a check for the canteen at the camp office? Tell the AI, or snap a photo of the check — it's logged to the family's record and the receipt goes out. Seconds, not a pile of data entry. Every send is previewed with a sample message and the recipient count; nothing goes out until you approve it.

Communications

Every parent reached — by bunk, by bus, by camp.

Camp parents reward the camps that communicate. 613OS sends from the camp's official number, to exactly the right families, with read status your office can see.

Official camp WhatsAppOne send to every family from the camp's verified number — 97–98% read inside 20 minutes. Managed from a team inbox, not a counselor's personal phone.
Emergency alerts in 90 secondsWeather, early dismissal, a late return — everyone by WhatsApp, SMS, email and voice at once, with delivery confirmation and reply acknowledgment.
Bunk & division broadcastsToday's schedule, the bunk photo, the early dismissal for the fast day — segmented by bunk, division, week or bus, so parents never learn to ignore you.
Bus & route messagingRoutes and stops on the camper record; a late bus told to the right families in one send; drivers get current rider lists.
Two-way team inboxReplies land on the family record where any authorized staff member can see the whole conversation — coverage when the director is at the pool.
After hours, and Shabbos offThe AI receptionist answers the phone, web chat and WhatsApp at 11pm in the camp's name, books calls and routes urgent ones to a human. Quiet hours and the Jewish calendar are built in.

Built by a payments company. Priced like one. We specialize in lowering card rates for 501(c)(3) organizations: camps typically save 30–40% on card fees after we take over the account. Your plan fee is credited back when you process with 613OS Payments — $1 flat ACH, 2.9% + 30¢ cards, $25 returned payment, never a per-family fee. Funds settle to the camp's own bank account; 613OS never holds your money — and every deposit, weekly payment, trip fee and canteen top-up lands on the right family record.

Every other platform earns more when you spend more. 613OS earns more when you collect more.
We earn on what flows through the platform — that's the whole model. We're not giving away revenue. We're removing the reason you'd say no.
For your whole team

What 613OS means for each person at the table

Here's what changes for the people who actually run camp.

Camp directors

Directing camp, not spreadsheets.

Registration that runs itself, a seasonal hiring machine cloned in one click, forms that chase themselves, and bunk-level broadcasting — the director's summer is spent at camp.

Business office & bookkeepers

Collections without the uncomfortable calls.

Automatic payment reminders, itemized settlement reports, aging by family, and QuickBooks-ready exports — the month closes without a shoebox.

Front office

The front office, finally under control.

Digital dismissal changes, self-chasing forms, a parent self-service portal, and a shared inbox — half the daily calls never reach the desk.

Head counselors & division heads

The bunk list that's always true.

Current rosters with allergy flags, one-send messages to their own bunks' parents, and trip headcounts that match the bus — without a personal phone number on any parent's screen.

How it works

Configured in days, not months.

Zero tech-savviness required. A camp office isn't an IT department — so we do the setup for you, start to finish, in the winter, before registration opens.

1Onboarding callWe map your season — weeks, divisions, fees, trips — and import last summer's camper families and staff.
2Platform setupBranded registration and family portal live, payments connected, the forms packet and hiring pipeline built to your calendar.
3Team trainingLive walkthrough for your office, plus a written SOP and a short how-to video for every feature — most staff independent after 90 minutes.
4Go liveEarly-bird opens on autopilot. You watch the registration count instead of the inbox.

Included with every setup — Live in 3 days* · Free data migration · Parallel run alongside your current registration system or spreadsheets through September 2027 — you switch only when the bookkeeper's numbers match · No tech skills needed. *Subject to approval.

The full platform

48 capabilities. One login.

A registration site covers signups. A spreadsheet covers bunks. A group chat covers parents. 613OS covers your whole camp — every capability is included, and we publish honest comparisons to back it up.

Registration & revenueEnrollment pipeline · Camp fees & billing · Re-registration · Financial aid · Meal & canteen payments · Lunch ordering · Payments & processing
Fundraising & eventsScholarship campaigns · Raffles & auctions · Events & the end-of-summer banquet · Camp store · Alumni & donor CRM
Communications & marketingFamily communications · WhatsApp · Emergency alerts · Camp marketing · Website & pages · Reputation · Missed-call text-back
Office & automationAI assistant · AI phone receptionist · Office automations · Task & project boards · Birthday reminders · Documents & e-sign · Calendar & booking · Family portal · Carpool & dismissal · Bus & route messaging · Integrations
Staff & back officeReporting & analytics · Banking & treasury · Compliance tracking · Health records · Counselor hiring · Staff gift cards · Payroll integration · Volunteers · Health insurance · Courses · Attendance & bunk points (planned; no date announced)
Payments & fintechIn-person & embedded · Stored cards & autopay · ACH — in & out · Expense cards · Banking & yield · Gift cards · Savings calculator
Pricing

Simple pricing. Unlimited campers and families. No per-family fees.

Three plans for every day camp and sleepaway camp — Office, Pro and Enterprise. Unlimited campers and families on every plan: the camp pays for the platform, never a per-camper fee.

Office
$99/mo
billed annually
$1,188/yr · or $119/mo billed monthly
Collect, receipt, and keep the record.
  • Camper & family records
  • Forms
  • Invoicing & payment links
  • Acknowledgments & receipts
  • Parent portal — statements, pay, saved cards & autopay
  • Office email
Unlimited campers & families · no per-camper fees5 staff users included · +$15 per user per month
Start with Office
Pro
$199/mo
billed annually
$2,388/yr · or $239/mo billed monthly
Everything in Office, plus the whole camp office.
  • Ledger statements, aging & year-end
  • Campaigns, dedications, journals & sponsorships
  • Reporting
Unlimited campers & families · no per-camper fees10 staff users included · +$15 per user per month
Choose Pro
Enterprise
Priced on the demo
For camp networks and organizations with custom needs.
  • Multi-campus & multi-entity
  • Custom onboarding & data migration
  • API & integrations
  • Dedicated support
  • Custom terms
Unlimited campers & families · no per-camper feesUsers: custom
Talk to us

Office includes 5 staff users, Pro includes 10. Add more at $15 per user per month.

Process with 613OS Payments and your plan fee is credited back — for as long as 613OS Payments is your processor of record for tuition, dues and donations. Card and ACH processing fees apply. If you switch processors, the credit ends after 30 days' notice.

Annual plans are billed once a year and include 2 months free.

See pricing for every edition

Frequently asked questions

What does 613OS cost for a day camp?
Office is $99/month and Pro is $199/month on an annual plan ($119 and $239 billed monthly); Enterprise is priced on the demo. Process with 613OS Payments and your plan fee is credited back for as long as 613OS Payments is your processor of record for tuition, dues and donations; card and ACH processing fees apply, and the credit ends 30 days after notice if you switch processors. Your account stays open year-round, because registration and counselor hiring start in winter even when camp starts in June. No per-camper fees, ever.
Can it survive the registration stampede?
Yes. Early-bird pricing, week-by-week session choices, sibling discounts, and bunk requests all capture at signup with capacity enforced automatically. When a week fills, the waitlist opens by itself and open spots are offered to the next family automatically. Hundreds of registrations in the opening hours without a single spreadsheet.
How does counselor hiring work?
A full seasonal hiring pipeline: applications, references, working papers, and training checklists that clone from last season in one click, with returning-staff fast tracks. Candidates book interview slots from your calendar, offers go out for e-signature, and onboarding documents chase themselves. The director sees who is cleared before staff week.
Can parents pay week by week?
Yes. Each family gets its own plan: deposit at registration, then weekly or per-session charges on saved cards or ACH, with sibling discounts and confidential arrangements modeled exactly. Canteen and trip fees land on the same family statement. A failed payment is retried, the parent gets a polite message with a one-tap card update, and the office is only involved when automation is exhausted.
Can we message just one bunk, one division, or one bus?
Yes. Segments by bunk, division, week, bus route, or any list you define mean the Bunk 7 pickup change reaches Bunk 7 families only, by WhatsApp and SMS from the camp's official number. Delivery and read status track per family, replies land in a shared team inbox, and nothing goes out from a counselor's personal phone.
Does it respect Shabbos and fast days?
Yes. Quiet hours and the Jewish calendar are built in: scheduled messages hold automatically and resume after, so nothing goes out Friday night, and the early-dismissal notice for a fast day is a template you send in seconds.
Is the camper health form a medical record?
No. 613OS manages camp health information for operations: the signed health form, allergy and medication flags on the camper record, and emergency contacts, visible only to roles you authorize and printed onto bunk, bus and trip rosters. It is not a medical records system.
Does 613OS do more than camp registration software?
Yes. 48 capabilities including trip forms with payment attached, bunk-level WhatsApp broadcasting, canteen accounts, a counselor hiring pipeline, fundraising, and an AI receptionist. Registration tools register; 613OS runs the camp.

See 613OS running your camp

We'll show your week-by-week registration, forms packet, weekly billing, AI assistant and bunk broadcasts running live — set up for day camps, specialty camps, and summer day programs.

Book a 30-minute demoCall 305-954-7362
613os.com/demo · 305-954-7362 · yoni@613os.com