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For day care & preschools

The best preschool & day care software. Built in 2026, not 1996.

Little kids, serious operations: waitlists, tuition with every add-on and allergy-critical rosters — one record for every child. The software works the waitlist, bills the month and flags the immunization about to expire. Without anyone remembering to.

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Live in 3 days*19 tools replacedFree data migrationUnlimited students · no per-family feesNo tech skills needed

*Subject to approval.

613OS · Today at a glanceAll systems live

Children enrolled

$118K

Tuition collected this month

Families on the waitlist

Failed payments3 failed — parents messaged, 2 already fixed

Auto

WaitlistA spot opened in the 2s room — offered to the next sibling family, 24 hours to claim

Auto

Immunizations4 records expiring this month — families reminded

Auto

Allergy rosterToday's room rosters printed with 7 allergy flags

Done

WhatsAppEarly-closure notice sent to every family

Sent

Sound familiar?

The problems we built for

01 · Registration opens and the phone meltsSpots fill in hours, siblings get priority, and the waitlist starts immediately — managed by voicemail and a legal pad.

02 · Billing with endless add-onsBase tuition plus early drop-off, late pickup, lunch, and Friday enrichment — every family's invoice is different, every month.

03 · Allergy and pickup vigilanceAllergy lists and authorized-pickup rules must be perfect, current, and visible to every staff member — not in a binder in the office.

What 613OS actually is

Your other software is a system of record. 613OS is a growth engine.

Everything else stores what already happened and waits for a human. 613OS goes and does the work — collecting, chasing, filling, reminding, answering — on every family you have, all day, whether or not anyone remembered.

What you have now

A childcare app · a billing tool · spreadsheets

Stores your data and waits for someone to log in

Processes the payment after your director already chased it

Shows you last month's report

Every follow-up depends on a person remembering

An open spot in the 2s room stays open until someone works the legal pad

An expired immunization record is found at the licensing visit — maybe

With 613OS

Running in the background, every day

Recovers a failed tuition payment on its own — retries, messages the parent, and only hands the office the ones that need a call.

Answers a new-family inquiry in seconds, offers the tour, and keeps following up until they enroll or say no.

Fills an open spot from the waitlist within the hour — sibling priority first, 24 hours to claim it.

Bills each family's add-ons — early drop-off, extended day, lunch, Friday enrichment — on one statement, every month, by itself.

Chases the missing immunization record by WhatsApp and email before the licensor asks.

Sells your summer program to every school family in one click — same records, same billing, no re-registration.

Answers the phone, web chat and WhatsApp at 11pm, books tours, takes messages, routes the urgent ones to a human.

Asks the happy family for the review that brings you the next one.

The difference isn't what it stores. It's what it does with it.

The five pillars

PaymentsTuition, add-ons, deposits and lunch plans — cards, ACH and tap-to-pay at the front desk, on your own merchant account.

AutomationWaitlist offers, immunization reminders, failed-payment follow-ups and daily updates sent the same minute — not when someone gets to it.

AI assistantSpeak a command — "who's missing a flu shot record?" — and it does the work, always asking first. Hours back, every week.

CRMEvery family, child, allergy, authorized adult, deposit and payment plan in one record — not a filing cabinet and three apps.

Full marketing suiteRegistration pages, email, WhatsApp, SMS and social — from the same place your records live.

The problem

Your program runs on 19 disconnected tools

Nineteen logins. Nineteen bills. Nineteen places your data lives. Or one.

A childcare appDaily updates & messaging

A waitlist spreadsheetWho's next for the 2s room

QuickBooks invoicesMonthly tuition bills

A Square readerPayments at the desk

An allergy binderWho can't have what

Paper pickup formsAuthorized adults

An immunization folderRecords & expirations

JotformRegistration forms

DocuSignEnrollment agreements

CalendlyTour booking

WhatsApp groupsRoom announcements

MailchimpNewsletters

SignUpGeniusSnack & volunteer sign-ups

EventbriteChanukah play tickets

Wix + designerWebsite

IndeedHiring assistants

A credentials folderBackground checks & CPR

PodiumReviews

PayPal & ZelleWhatever parents send

613OS replaces them — and thousands a year back from subscriptions you no longer need.

Registration & waitlist

Registration season without the legal pad.

Open registration online, let the rules do the sorting, and let the waitlist work itself while you run the program.

Your program · Waitlist · 2s roomExport CSV

Family	Age	Sibling	Status
Cohen	2y 3m	Yes	Offered · 18 hrs left
Klein	2y 1m	Yes	Next
Friedman	2y 6m	No	Position 3
Gross	2y 0m	No	Position 4
Weiss	2y 4m	No	Position 5

Sample data. A spot opens, the next family is offered it by WhatsApp and email with 24 hours to claim — siblings first.

Capacity caps per roomInfants, ones, twos, threes, pre-K — each room with its own cap, ratio-aware, and a live count the office can trust.

Sibling priority, automaticallyFamilies already enrolled jump the line by rule, not by who called first — and the office never has to explain the order.

Deposits at signupRegistration and deposit fees collected online at submission, landing on the family record and reconciling with everything else.

Waitlist progressionA spot opens; the next family is notified with a payment window. No answer in 24 hours and it moves to the next — first come, no voicemail.

Tours from a live calendarProspective parents book a visit from your website; confirmations, reminders and follow-ups send on their own, and stalled families get a task on the director's board.

Enrollment agreement, e-signedAcceptance, the enrollment agreement for e-signature and the deposit link as one sequence — health forms and pickup authorizations collected in the same flow.

Modular billing

Every family's invoice is different. Every month, it bills itself.

Base tuition plus whatever each family actually uses — early drop-off, extended day, lunch, Friday enrichment — on one automatic statement, charged to the card or bank account on file.

The Klein family · October statementAutopay on

Tuition — 2s room, 5 days$1,450.00Early drop-off (7:30 AM)$120.00Extended day (to 5:30 PM)$240.00Lunch plan$95.00Friday enrichment$60.00Sibling discount−$145.00Total · charged Oct 1 to card on file$1,820.00

Pay by bank Pay by card

Sample data. Parents see this in the family portal — balance, saved cards, statements and receipts.

Add-ons per familyEarly care, extended day, lunch, enrichment and late pickup modeled per child — one statement, not five line items in five tools.

Monthly or 10-month plansEach family's schedule, discounts and confidential arrangements set once; split billing between households handled exactly.

Auto-charge on scheduleSaved cards and ACH charge on the family's schedule. The parent gets a receipt; your bookkeeper gets a ledger entry.

Failed-payment recoveryDay 0, day 3, then a call task. Smart retries and a one-tap card update — most are fixed before the office hears about it.

Reduced tuition, quietlyFinancial aid and confidential arrangements live on the record, not in a conversation at pickup.

Real-time balancesExpected vs. collected by room, by family, by status — with QuickBooks-ready exports. Reconciliation becomes review.

Allergy & authorized pickup

The information that can't be wrong, where staff can see it.

Two-year-olds can't advocate for themselves. Allergies, dietary needs and authorized adults live on the child's record with alert flags every authorized staff member sees — and print onto every room roster.

Rivky Klein · 2s room2 alerts

AllergyTree nuts — severe · EpiPen in classroom cabinetDietaryDairy-free · chalav yisroelAuthorized pickupMother · Father · Grandmother (photo on file)Restricted1 adult — custody flag, visible to staff onlyEmergency contactMother · one tap to callImmunizationsCurrent · 1 record due in November

Sample data. Visible only to the roles you authorize — the assistant sees the allergy flag, not the full history.

Alert flags on the recordSevere allergy, medication and medical-note flags surface for every authorized staff member — visible before snack time, not after.

Rosters that carry what mattersRoom rosters, lunch counts and trip-day sheets print with allergy and dietary flags included — the kitchen and the substitute know what the office knows.

Authorized pickup listsEvery child's authorized adults on file, updated by parents through the portal, visible to staff at the door — with photos where you require them.

Custody-sensitive flagsConfidential pickup restrictions flagged clearly to staff without broadcasting family circumstances.

Same-day pickup changes"Bubby is picking up today" submitted from the parent's phone — timestamped, recorded and routed to the room in seconds. No sticky notes.

Immunization trackingDates by vaccine with automatic expiration and missing-record alerts — the chase runs itself by WhatsApp and email before the licensor asks.

Daily updates home

Parents hear from you every day — without the office typing it.

Young parents live on WhatsApp and text. 613OS sends the day's updates, reminders and announcements where they actually read them — by room, by family, with read tracking and replies in one inbox.

Room-by-room sendsThe 2s room's update goes to 2s families only. The infant room's nap note doesn't reach pre-K.

Scheduled & recurringFriday candle-lighting reminders, Monday week-ahead notes, monthly balance summaries — set once, runs forever.

One shared inboxEvery reply, by text or WhatsApp, lands on the family record where any authorized staff member can see it. No personal cell numbers exposed.

Delivery & read statusPer message, per family. "We sent it" becomes "they got it," and undeliverable numbers surface for correction.

Quiet for Shabbos and Yom TovQuiet hours and the Jewish calendar are built in. Scheduled messages hold and resume after — nothing goes out Friday night.

Birthdays, in your nameEvery child's birthday greeting goes to the family in the program's name, automatically — a touch parents remember.

Staff compliance

Licensing-ready, always.

Background checks, fingerprinting, CPR and first aid, mandated training, signed handbooks — tracked per staff member and volunteer, with renewal reminders before anything lapses. When the licensor or insurer asks, the answer takes seconds.

Your program · Staff complianceAudit report

Staff	Background	CPR / First aid	Status
Gross	Current	Current	Complete
Weiss	Current	Expires in 30 days	Reminder sent
Friedman	Renewal filed	Current	Pending
Katz (volunteer)	Current	—	Cleared for trips

Sample data. One report shows every person, every requirement and every status — formatted for the licensor, the insurer and your board.

Credential records per personEvery staff member and volunteer with the credentials your state, licensor and insurer require — status and expiration on each.

60 · 30 · 7 day remindersBefore any credential expires, the staff member and the director both hear about it. Renewals happen before lapses.

New-hire document checklistsNew assistants get a checklist, upload digitally and are reminded automatically until complete — before their first day in a room.

Signed policies, every yearHandbooks, safe-sleep and confidentiality policies sent for e-signature and tracked until every one is signed.

Hiring from the same placePost the opening, collect applications and move candidates through a pipeline — the credential checklist starts the day they accept.

Payroll & staff appreciationHours flow to your payroll provider; staff gift cards for Chanukah and year-end go out from the same system.

Summer transition

Summer program, sold in one click.

Your summer session is a program page, not a second registration season. Every school family gets the offer; the ones who say yes keep the same record, the same card on file and the same statement.

One click to every familyThe summer offer goes to the whole program — or just the rooms it fits — with a registration link that already knows the child.

Weeks, caps and waitlistsSell by week or by session with hard caps and automatic waitlists. A spot opens, the next family gets a payment window.

Bundled & sibling pricingMulti-week discounts, sibling rates and early-bird pricing configured per program — not calculated by hand at the desk.

Same statement, same autopaySummer fees charge to the family account alongside spring tuition. One statement, one card, complete picture.

Rosters the counselors can useLive rosters with emergency contacts and allergy notes — printable or on a phone — for every summer group.

Re-enrollment for the fallIn the same season, every family gets a pre-filled re-enrollment agreement; non-responders get polite reminders and the director sees progress live.

A week on 613OS

A week at the gan, without anyone remembering.

One record for every child — and the office's week, run by the software while the director covers a room.

Sun 8:00 PMLunch orders close for the week; the kitchen gets exact counts by room and allergy by Monday morning.

Mon 7:30 AMTwo same-day pickup changes submitted from parents' phones, recorded and routed to the rooms before the door opens.

Mon 9:00 AMOctober statements go out to every family — tuition plus each family's add-ons — charged to the card on file. Nobody pressed anything.

Tue 11:15 AMA spot opens in the 2s room. The next sibling family is offered it by WhatsApp and claims it in 40 minutes.

Wed 10:00 AM4 immunization records expire this month — families reminded by WhatsApp and email, the director's dashboard turns from amber to green.

Thu 4:30 PMEarly-closure notice for Friday sent to every family by WhatsApp, SMS and email — pickup confirmations collected in the same message.

Fri 9:15 AM3 tuition payments failed overnight — parents messaged with a one-tap card update, 2 fixed before noon.

Motzei ShabbosTwo tours booked from the website overnight; confirmations and reminders sent on their own, both families on the director's board by Sunday morning.

Same families. Same office. Same director covering a room at 8am. The difference is what happens when nobody's watching.

AI assistant

Tell the AI what to do. It handles the rest.

Say what you need in plain words. It knows your families, rooms, balances and wording, writes the message for each family, and asks before it sends.

613OS · AI assistantAsks before it sends

Send every school family the summer program offer with a registration link — and the sibling rate for families with two kids here.

Found 58 enrolled families; 17 have two or more children here. I'll send each a WhatsApp and email with a registration link that already knows their children, and the sibling rate where it applies. Preview for the Klein family: "Hi Mrs. Klein, summer at the gan opens June 22 — Rivky and Shua's spots are held until Sunday. Register here…" Send to all 58?

Yes

58 personalized messages sent. I'll log each registration and deposit to the family's record as it comes in and tell you who hasn't answered by Sunday.

The waitlist"Who's next on the 2s waitlist? Offer them the spot and give them 24 hours."

Immunizations"Which children have an immunization record expiring this month? Remind the parents."

Failed autopays"Which tuition autopays failed this week? Retry and message the parents."

Add-ons"Add extended day to the Klein family's October statement and send them the updated balance."

Staff compliance"Whose CPR certification expires in the next 60 days? Send them the renewal reminder."

The board packet"Build this month's enrollment and collections report by room."

AI phone receptionist. Answers the phone, web chat and WhatsApp at 11pm in your program's name — books tours, takes messages that become tasks on the family's record, and routes anything urgent straight to a human. Off for Shabbos and Yom Tov, like you. Hours back every month — every send is previewed with a sample message and the recipient count; nothing goes out until you approve it.

Communications

Reach every parent where they actually look.

One send to every family, by room or by program — on WhatsApp, text, email and voice, with read tracking and replies in one inbox.

Official WhatsApp lineOne send to every family — 97–98% read inside 20 minutes. Replies land on the family record, not a teacher's phone.

Everyone reached in 90 secondsEarly closure, weather, a lockdown drill — every family reached by WhatsApp + SMS + email + voice, with pickup confirmations collected in the same flow.

Missed-call text-backA parent calls during nap time and nobody can pick up — they get a text back in seconds, and the office gets a task.

Google reviews, asked for automaticallyThe happy family at the end of the year is asked for the review that brings you the next one.

Built by a payments company. Priced like one. We specialize in lowering card rates for 501(c)(3) organizations: preschools and day care programs typically save 30–40% on card fees after we take over the account. Your plan fee is credited back when you process with 613OS Payments — $1 flat ACH, 2.9% + 30¢ cards, $25 returned payment, never a per-family fee.

Every other platform earns more when you spend more. 613OS earns more when you collect more.

We earn on what flows through the platform — that's the whole model. We're not giving away revenue. We're removing the reason you'd say no.

For your whole team

What 613OS means for each person around the table

A platform purchase is a team decision. Here's what changes for each of them.

Directors & owners

See the whole program without being the bottleneck.

Live enrollment by room, waitlist depth, families falling behind flagged early, and every family's history in one record — you stay informed without chasing anyone for it.

Bookkeepers & the business office

Collections without the uncomfortable calls.

Automatic reminders, itemized settlement reports, a clear picture of who's behind and by how much, and QuickBooks-ready exports — month-end is a check, not a hunt.

Front office

The front office, finally under control.

Digital pickup changes, forms that remind families themselves, a parent self-service portal, and a shared inbox — half the daily calls never happen.

Teachers & room leads

A roster you can trust at 8am.

Today's allergies, authorized adults and pickup changes on a phone or a printed sheet — and nothing to type after the kids go home.

How it works

You're configured in days, not months.

Zero tech-savviness required — we do the setup for you, start to finish.

1Onboarding callWe map your rooms, programs and add-ons, import family and child data — allergies and authorized adults included — and configure your tuition structure.

2Platform setupBranded parent portal live, payments connected, registration and waitlist built to your calendar.

3Team trainingLive walkthrough for your office, plus a written SOP and a short how-to video for every feature — most staff independent after 90 minutes.

4Go liveFirst billing cycle on autopilot. You watch the dashboard instead of the inbox.

Included with every setup. Live in 3 days* · Free data migration · Parallel run alongside your current system — childcare app, billing tool or spreadsheets — through September 2027; you switch only when the bookkeeper's numbers match · No tech skills needed. *Subject to approval.

The full platform

48 capabilities. One login.

A childcare app covers daily updates. A billing tool covers invoices. 613OS covers your whole program — every capability below is included.

Enrollment & revenueEnrollment pipeline · Tuition collection · Re-enrollment · Financial aid · Meal payments · Lunch ordering · Summer & after-school programs · Payments & processing

Fundraising & eventsFundraising campaigns · Raffles & auctions · Events & dinners · Scrip gift cards · Online store

Communications & marketingFamily communications · WhatsApp · Emergency alerts · Marketing & ads · Website & pages · Reputation · Missed-call text-back

Office & automationAI assistant · AI phone receptionist · Office automations · Task & project boards · Birthday reminders · Documents & e-sign · Calendar & booking · Family portal · Pickup & dismissal · Integrations (QuickBooks, Google & 5,000+ apps)

Staff, health & complianceHealth records · Compliance tracking · Reporting & analytics · Banking & treasury · Staff hiring · Staff gift cards · Payroll integration · Volunteers · Health insurance · Parent-teacher conferences · Attendance (planned; no date announced)

Payments & fintechIn-person & embedded · Stored cards & autopay · ACH — in & out · Staff expense cards · Banking & yield · Gift cards · Savings calculator

Pricing

Simple pricing. Unlimited students and families. No per-family fees.

Three plans for every gan, preschool and day care — Office, Pro and Enterprise. Unlimited students and families on every plan: the program pays for the platform, never a per-family fee.

Office

$99/mo

billed annually

$1,188/yr · or $119/mo billed monthly

Collect, receipt, and keep the record.

Student & family records
Forms
Invoicing & payment links
Acknowledgments & receipts
Parent portal — statements, pay, saved cards & autopay
Office email

Unlimited students & families · no per-family fees5 staff users included · +$15 per user per month

Start with Office

Pro

$247/mo

billed annually

$2,964/yr · or $297/mo billed monthly

Everything in Office, plus the whole front office.

Ledger statements, aging & year-end
Tuition schedules & financial-aid workflow
Campaigns, dedications, journals & sponsorships
Reporting

Unlimited students & families · no per-family fees10 staff users included · +$15 per user per month

Choose Pro

Enterprise

Priced on the demo

For multi-site programs and organizations with custom needs.

Multi-campus & multi-entity
Custom onboarding & data migration
API & integrations
Dedicated support
Custom terms

Unlimited students & families · no per-family feesUsers: custom

Talk to us

Office includes 5 staff users, Pro includes 10. Add more at $15 per user per month.

Process with 613OS Payments and your plan fee is credited back — for as long as 613OS Payments is your processor of record for tuition, dues and donations. Card and ACH processing fees apply. If you switch processors, the credit ends after 30 days' notice.

Annual plans are billed once a year and include 2 months free.

See pricing for every edition

Frequently asked questions

What is day care and preschool management software?

Day care and preschool management software handles registration with waitlists, modular tuition billing with add-ons, allergy-critical rosters, staff compliance, and parent communications. 613OS includes 48 built-in capabilities for early-childhood programs — more than any single childcare app — with payments built in.

What does 613OS cost for a preschool or day care?

Office is $99/month and Pro is $247/month on an annual plan ($119 and $297 billed monthly); Enterprise is priced on the demo. Process with 613OS Payments and your plan fee is credited back for as long as 613OS Payments is your processor of record for tuition, dues and donations; card and ACH processing fees apply, and the credit ends 30 days after notice if you switch processors. No per-child or per-family fees, ever.

How does 613OS compare to childcare apps?

Childcare apps cover daily updates and messaging; 613OS covers the whole program — registration and waitlists, modular billing with add-ons, staff compliance tracking, marketing, and embedded payments — 48 capabilities against a single-purpose app's handful.

Does 613OS do check-in and attendance?

Attendance and check-in are planned; no date announced. Today the family portal replaces the hard parts of the sign-in sheet: authorized pickup adults on file, same-day pickup changes submitted from the parent's phone and routed to the room, and a room roster with allergy flags on a phone or a printed sheet.

Can it manage allergy and authorized-pickup information?

Yes. Every child's allergies, dietary needs, and authorized pickup adults live on the record with alert flags visible to authorized staff, and print onto class rosters — moving critical information from the office filing cabinet to where decisions happen.

Does registration handle waitlists and sibling priority?

Yes. Online registration enforces capacity caps, applies sibling priority, collects deposits at signup, and advances the waitlist automatically when a spot opens — registration season without the melted phone line.

Can it bill add-ons like early drop-off, extended day, and lunch?

Yes. Base tuition plus each family's add-ons — early care, extended day, lunch, Friday enrichment — bill on one automatic statement with sibling rates and confidential arrangements modeled per family. Saved cards and ACH charge on schedule; a failed payment is retried and the parent gets a one-tap link to fix it.

How does immunization tracking work?

Dates record by vaccine with automatic alerts for missing or expiring records, and the chase runs itself by WhatsApp and email. 613OS manages program health information for operations — flags, contacts, documents, and reminders — it is not a medical records system.

Does it track staff background checks and certifications?

Yes. Every staff member and volunteer carries a record of required credentials — background check, fingerprinting, CPR and first aid, mandated training — with 60-, 30-, and 7-day expiration reminders and one audit-ready report for the licensor or insurer.

See 613OS running your gan

We'll show your registration and waitlist, modular billing, allergy rosters, AI assistant and summer offer running live — set up for an early childhood program. Built for preschools, ganim, early childhood centers, and licensed day care programs.

Book a 30-minute demo Call 305-954-7362

613os.com/demo · 305-954-7362 · yoni@613os.com