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Feature · Carpool & dismissal
3:45pm, under control.
Carpool rosters, authorized pickup lists, and same-day dismissal changes — collected digitally, updated instantly, and visible to the staff standing outside at dismissal.
The problem
Sound familiar?
The 2:30pm phone flood“My neighbor is picking up Shloimy today” — called into a busy front office, scribbled on a sticky note, and hopefully relayed to the right teacher.
Who is authorized, really?Pickup authorization lives on a September paper form. By January, custody arrangements and carpool swaps have made it fiction.
Carpool formation by group chatFamilies self-organize carpools in chaotic WhatsApp threads while the school — which knows every address — stays uselessly on the sidelines.
What 613OS does
Built to make this disappear
Digital dismissal changesParents submit same-day changes through a form that timestamps, records, and routes the change to dismissal staff instantly.
Authorized pickup listsEvery student's authorized adults on file, updated by parents through the portal, visible to staff at dismissal — with photos where schools require them.
Carpool registrationFamilies register carpool groups with the school; rosters stay current and the office finally knows who rides with whom.
Dismissal-staff viewToday's changes and authorizations on a phone or tablet in the pickup line — not a clipboard from last week.
Custody-sensitive flagsConfidential pickup restrictions flagged clearly to staff without broadcasting family circumstances.
Emergency coordinationWeather early dismissals trigger the alert system and collect pickup confirmations in one flow.
At the door
The person at the door decides from data, not memory.
| Student | Plan today | Authorized | Status |
|---|---|---|---|
| Sample Student 1 | Carpool · Klein group | Mother · Father · Mrs. Klein | Standing |
| Sample Student 2 | Pickup · Grandmother | Mother · Father · Grandmother | Changed 2:12 PM |
| Sample Student 3 | Bus 3 | Mother · Father | Standing |
| Sample Student 4 | Pickup · Father only | Father | Restricted |
Today's changes highlighted; custody-sensitive restrictions flagged to staff only. Sample data.
Under a minute, from a phoneToday Bubby is picking up, or Moshe goes home with the Kleins — submitted by the parent, on the roster instantly, staff alerted.
Seasonal schedules, handledStanding assignments set once and persist; Friday early dismissal and winter schedules apply automatically, with one-off changes on top.
One system for how every child gets homeCarpool, bus, walker and pickup live on the same record — a change from bus to carpool updates both rosters instantly.
0sticky notes involved in today's dismissal changes
< 1 minfor a parent to submit a same-day change from their phone
1 rostercarpool, bus, walker and pickup — always current, on the staff's phone
Works together with
Related features
Emergency alertsWeather early dismissals to every family in 90 seconds — with pickup confirmations collected in the same flow.Learn more →Family portalParents update authorized adults, carpool groups and contacts themselves — balances and forms in the same place.Learn more →Document automationPickup authorizations and annual re-confirmations that chase themselves and file to the record.Learn more →
Frequently asked questions
What is carpool and dismissal management?
Carpool and dismissal management digitizes the end-of-day chaos: standing carpool assignments, same-day changes submitted by parents online, and an always-current dismissal roster for staff — so the right child leaves with the right adult, every day, without sticky notes.
How do parents submit a dismissal change?
From their phone in under a minute — today Bubby is picking up, or Moshe goes home with the Kleins. The change updates the dismissal roster instantly and alerts staff, replacing the note-in-the-backpack system that failed regularly.
What does dismissal staff see?
Today's dismissal roster, always current: each child's plan, today's changes highlighted, and authorized pickup adults — including custody-sensitive restrictions — so the person at the door decides from data, not memory.
Can standing carpools be managed seasonally?
Yes. Standing assignments set once and persist, with seasonal variations — Friday early dismissal, winter schedules — handled automatically, and one-off changes layering on top.
Does it connect to bus routes?
Yes. Carpool, bus, walker, and pickup statuses live on the same record, so a change from bus to carpool updates both rosters instantly — one system for how every child gets home.
See carpool & dismissal in action
Book a 30-minute demo and we'll show you exactly how this would run at your school.
613os.com/demo · 305-954-7362 · yoni@613os.com