Growth engine · System of record · Payments — all in one, for Jewish institutions.בס״ד
613OS
Home / Who it's for / Sleepaway camps
For sleepaway camps

The best sleepaway camp software. Built in 2026, not 1996.

Eight weeks upstate, zero operational chaos. Registration in January, staffing in April, parents all summer — one record for every camper, and software that collects the deposit, chases the missing health form, and gets photos home. Without anyone remembering to.

Request a demoSee capabilities
Live in 3 days*18 tools replacedFree data migrationUnlimited campers · no per-family feesNo tech skills needed
*Subject to approval. Dashboard shows sample data.
613OS · Today at a glanceAll systems live
412
Campers enrolled
$1.2M
Collected to date
96%
Health forms complete
IN
Installments9 installments failed overnight — parents messaged, 7 already fixed
Auto
HF
Health forms396 of 412 complete — 14 families chased this morning
96%
VD
Visiting day371 RSVPs confirmed — parking passes sent, kitchen has the count
Auto
TR
Travel day6 buses — manifests printed, parents notified at departure
Auto
AI
AI assistantChased 41 open balances before travel day — $62K in
✓ Done
HC
Health center3 visits logged today — parents notified per your policy
Auto
PH
Photos homeDay 12 album sent to Division 3 families
98% read
WA
WhatsApp"Buses arriving 4:30" sent to every family
97% read
Sound familiar?

The problems we built for

01 · Year-round operation, seasonal staffRegistration, medical forms, deposits and installments run all year — handled by a tiny off-season office before the summer team exists.
02 · The medical form chaseHealth histories, immunizations, and physician forms for every camper — required before arrival, chased family by family into late June.
03 · Parents in information blackoutParents who handed over their child for a month reward the camps that communicate — and call the ones that don't.
The problem

Your camp runs on 18 disconnected tools

Every vendor is a separate login, bill, and headache — and none of them know which camper is on which bus. 613OS replaces them.

CampMinderRegistration & deposits
CampDocMedical forms
Bunk1Photos home
UltraCampCamper records
A bus manifest spreadsheetTravel day
A canteen cash drawerCanteen
A health center notebookVisit log
IndeedStaff hiring
DocuSignContracts
JotformForms
SignUpGeniusVisiting day
RemindMessaging
WhatsApp groupsDivision chats
Constant ContactNewsletters
DonorPerfectScholarship donors
Wix + designerWebsite
EventbriteReunions
PayPal + ZellePayments

Thousands a season back from the subscriptions you no longer need — one platform, one bill, one record per camper that carries from summer to summer.

What 613OS actually is

Your other software is a system of record. 613OS is a growth engine.

Everything else stores what already happened and waits for a human. 613OS goes and does the work — collecting, chasing, filling, following up, answering — on every camper family you have, all year, whether or not anyone remembered.

What you have now

A registration site · a forms packet · a phone tree
Stores January's registrations and waits for someone to log in
Processes the installment after the office already chased it
Shows you which health forms were missing last week
Every physician form depends on a parent remembering — and a secretary calling in late June
An open bunk bed in second session stays open until someone works the list
The family that didn't re-register is found when the roster is already set — maybe

With 613OS

Running in the background, every day
Recovers a failed installment on its own — day 0, day 3, then a call task. Most are fixed before the office hears about it.
Answers a new camp inquiry in seconds, sends the registration link, and keeps following up until they register or say no.
Sends every returning family a pre-filled registration — last summer's session, bunk-mates and siblings — in one click, with returning-camper priority.
Chases the health history, immunizations, physician form and waivers by WhatsApp and email until every one is in — weeks before travel day.
Fills an open bed from the waitlist within the hour — first come, 24 hours to claim it.
Collects visiting-day RSVPs, sends the parking pass, and gives the kitchen a headcount — no office involved.
Answers the phone, web chat and WhatsApp at 11pm in the camp's name, takes the message, routes the urgent ones to a human.
Sends the photos home, division by division — and asks the happy family for the review that brings you next summer's registrations.

A registration site remembers what happened. 613OS makes the next thing happen — in February, with an office of two.

The five pillars
PaymentsDeposits, installments, canteen & scholarship giving — on your own merchant account, one family statement.
AutomationDeposit receipts, health-form chases, RSVP reminders & travel-day notices sent the same minute.
AI AssistantSpeak a command and it does the work — always asking first. Hours back for an off-season office of two.
CRMEvery camper, session, bunk, bus, form, visit & payment in one record — year after year.
Full marketing suiteEmail, SMS, landing pages & social — the January registration page and the scholarship campaign, from the same place.
Deposits & installments

Cash flow in January. Collected by itself.

The deposit is paid in the registration flow; the balance runs on a plan the family chooses; every installment, canteen top-up and scholarship offset lands on one family statement.

Family portal · The Friedman familyFirst session · 2 campers
DepositPaid at registration · Jan 11Plan5 installments · Feb–Jun · autopay on the 1stSibling discountApplied · 2nd camperScholarshipConfidential arrangement · appliedBalance$1,850.00 · next installment Jun 1CanteenSummer plan · prepaid · top up anytimeStatementSeason to date · download
Pay by bank Pay by card
Sample data. Parents see the balance, pay an installment early, top up canteen and update a card from their phone — the off-season office stops answering balance calls.
Deposit at registrationCollected in the same flow as the January registration — card or ACH — with returning-camper priority and sibling discounts applied automatically.
Installment plans per familyMonthly through June, split billing between two households, scholarship-adjusted amounts, confidential arrangements set by the director — every arrangement modeled exactly.
Auto-charge, polite remindersSaved cards and ACH charge on schedule. A failed installment is retried; the parent gets a dignified message with a one-tap card update; the office is only involved when automation is exhausted.
Paid before the first busOpen balances are chased with personalized payment links in the weeks before travel day — the director sees a live picture of who is current without calling anyone.
Reconciliation becomes reviewItemized settlement reports, aging by family, and QuickBooks-ready exports — every dollar lands on the camper record it belongs to.
The camper file

Every medical form in before travel day.

Health history, immunizations, physician form, medication instructions, waivers, packing acknowledgment — one packet, pre-filled from the family record, signed or uploaded from a phone, and chased until it's in by the system instead of the secretary. Once camp starts, the canteen and the health center write to the same record.

Your camp · Camper file completion412 campers · first session
DocumentCompleteOpenChasing
Health history4120—
Immunization record4048WhatsApp · 3 expiring
Physician form39616AI chase · 12 in today
Medication instructions4093Email · day 7
Waivers & packing4120—
Sample data. Open documents trigger escalating reminders — WhatsApp, email, then a task for the office. The dashboard goes green by itself.
Collected at registrationHealth information gathered once, in the registration flow — no separate spring paper packet to mail and chase.
Immunization trackingDates record by vaccine with automatic alerts for missing or expiring records — the chase runs itself by WhatsApp and email.
Physician forms uploaded, not mailedParents upload the signed physician form from a phone; it files to the camper record with its audit trail. No scanning, no 'can you resend that?'
Flags where staff can see themSevere allergy, medication and medical-note flags — the inhaler location, the EpiPen, the daily medication — surface on the camper record for authorized roles only: the counselor sees the allergy flag, the health center sees the full file. 613OS manages camp health information; it is not a medical records system.
Health center visit logA visit is logged on the camper record in seconds, and parents are notified per your policy, in the camp's name — an operational log for the office.
Canteen on the same recordParents pre-purchase a canteen plan or load a balance online; purchases draw it down per camper, one family balance or separate per sibling, and a low balance sends a one-tap top-up link.
Travel day

Six buses, one manifest each, every parent told.

Bus assignments live on the camper record. The manifest prints from today's roster, the headcount matches the bus, and parents get "departed" and "arrived" without anyone picking up a phone.

Your camp · Travel day · first sessionSun Jun 27 · 6 buses
BusDepartsCampersStatus
Brooklyn 17:00 AM52Departed · 2 flags
Brooklyn 27:00 AM52Departed · 1 flag
Queens7:15 AM48Departed
Lakewood7:30 AM54Boarding · 3 flags
Monsey7:45 AM50Reminder sent
Baltimore6:30 AM38Departed
Sample data. Each bus prints a current rider list with emergency contacts and allergy flags; the families on that bus — and only those families — get the departure and arrival notice.
Bus on the camper recordEach camper's bus and pickup point assigned once at registration — updated in seconds when a family's plans change, without a spreadsheet from January.
Manifests & headcountsEvery bus prints a current manifest with emergency contacts and allergy flags; the counselor on the bus counts against the same list the office has.
One-send bus notices"Bus 4 running 20 minutes late" or "Buses arriving 4:30" reaches exactly the right families by WhatsApp and SMS in the time it takes to type it.
Departed and arrivedParents get the departure and the arrival in one send each — and a reply confirmation when you need to know who's read it.
Same mechanics for tripsIntersession trips and off-campus days use the same system — per-vehicle rosters, headcounts, and parent updates.
Visiting day

RSVPs, parking, headcount — without a sign-up sheet.

Visiting day is the one day every parent is on campus at once. 613OS runs the logistics from the family record, so the office runs the day instead of the list.

RSVP from the portalFamilies RSVP with their arrival slot and car count from the family portal or a one-tap WhatsApp link — recorded on the family record, not a spreadsheet.
Non-responders remindedAnyone who hasn't RSVP'd gets a WhatsApp reminder, then an email, then a task for the office. The count is real before the week starts.
Parking pass & arrival instructionsConfirmed families get the pass and the instructions automatically; the gate scans or checks against the same list.
Kitchen & staff headcountThe RSVP count flows to the kitchen and the division heads — who's coming, who isn't, and which campers need a counselor at lunch.
Canteen topped up before, not at the gateA low-balance nudge goes out the week before visiting day with a one-tap top-up — no cash envelopes handed to counselors.
Day-of changes in one sendRain plan, an earlier gate time, a changed departure — to every visiting family, with delivery and read status per family.
Staff

The seasonal staff machine, rebuilt in minutes.

Counselors, specialists, waterfront, kitchen and health center — hired, contracted and credentialed from one pipeline that clones from last summer in one click.

Your camp · Summer staff pipelineApril · 143 cleared
PositionAppliedClearedStill open
Counselors1489612 contracts
Specialists31243 references
Waterfront14112 lifeguard certs
Kitchen99—
Health center431 contract
Sample data. Every open item is chased automatically; the director sees who is actually ready for staff week, not who said they would be.
Job pages that travelEach position gets a page with description and application form — shareable to WhatsApp groups, community job boards and your website.
Candidate pipelineApplied, screened, interviewed, reference check, offer — every application, note and rating in one place, with returning-staff fast tracks.
Self-serve interview bookingCandidates book interview slots from the hiring committee's live calendar. Zero scheduling emails.
Contracts & credentialsOffers generate from templates and go out for e-signature; lifeguard, first-aid and other certifications are tracked with expiration alerts, so onboarding flows straight into season-long compliance.
Payroll & appreciationPayroll integration for the seasonal roster, and staff gift cards for end-of-summer thank-yous — from the same record.
A week on 613OS

Mid-summer, without anyone remembering.

One record for every camper, and software that collects the installment, chases the health form, and gets the photos home before anyone asks.

Sun 9:00 AMThe Week 3 photo album goes to every division's families — read by lunch.
Mon 8:00 AM9 installment payments failed overnight — parents messaged, 7 fixed by dinner.
Tue 10:30 AMVisiting-day RSVPs: 371 confirmed. Non-responders get a WhatsApp reminder; the kitchen gets the headcount.
Wed 11:00 AMA health center visit is logged on the camper's record; the parents are notified per your policy, in the camp's name.
Thu 2:00 PM9 second-session physician forms still open — chased by WhatsApp and email; 7 in by Friday.
Fri 9:30 AM38 canteen low-balance alerts sent before Shabbos — 31 topped up.
Motzei ShabbosSecond-session manifests print per bus; every family gets their bus number and departure time.
Sun 7:00 AMTravel day. 6 buses roll; every parent gets "departed" and, four hours later, "arrived" — one send each.

Same campers. Same director. Same office of two in the off-season. The difference is what happens when nobody's watching.

AI assistant

Tell the AI what to do. It handles the rest.

Say what you need in plain English. It finds the right families, writes each one a personalized message, shows you a preview and the count, and sends only when you say yes. It knows your campers, sessions, forms and wording.

613OS · AI assistantAsks before it sends
Message every family still missing a physician form for first session — each with their camper's name — and send the upload link.
Found 16 campers in first session without a physician form, across 14 families. I'll send each parent a personalized WhatsApp with the camper's name and the upload link. Preview for the Friedman family: "Hi Mrs. Friedman, Yitzy's physician form for first session is still open — you can upload it here…" Send to all 14?
Yes
14 personalized messages sent. I'll file each form to the camper's record as it arrives and flag anyone still open on Monday.
Open balances"Who still has a balance for first session? Send each family their amount and a payment link."
Visiting day"Remind everyone who hasn't RSVP'd for visiting day — and send the parking pass to those who have."
Travel day"Send Bus 4 families the departure time and the counselor's name."
Health forms"Which immunization records expire before camp? Message those families."
Canteen"Send a top-up link to every camper with under $10 on canteen."
Returning campers"Send every returning family their early registration with last summer's session pre-filled."

People do what's easiest. Now the easiest thing is to just ask. A grandparent mails a check for a camper's balance to the camp office? Tell the AI, or snap a photo of the check — it's logged to the family's record and the receipt goes out. Seconds, not a pile of data entry. Every send is previewed with a sample message and the recipient count; nothing goes out until you approve it.

Communications

Parents in the loop, not in the dark.

A parent who handed over a child for a month reads every message. 613OS sends from the camp's official number, to exactly the right families, with read status your office can see.

Official camp WhatsAppOne send to every family from the camp's verified number — 97–98% read inside 20 minutes. Managed from a team inbox, not a counselor's personal phone.
Emergency alerts in 90 secondsWeather, a schedule change, a late bus home — everyone by WhatsApp, SMS, email and voice at once, with delivery confirmation and reply acknowledgment.
Photos homeThe day's album goes out by division, to exactly the families whose children are in it — the update that stops the "how is he doing?" calls.
Division & bunk updatesToday's trip, Shabbos schedule, color war — segmented by division, bunk, session or bus, so parents never learn to ignore you.
Two-way team inboxReplies land on the family record where any authorized staff member sees the whole conversation — coverage when the director is at the waterfront.
After hours, and Shabbos offThe AI receptionist answers the phone, web chat and WhatsApp at 11pm in the camp's name, takes messages that become tasks, and routes urgent ones to a human. Quiet hours and the Jewish calendar are built in.

Built by a payments company. Priced like one. We specialize in lowering card rates for 501(c)(3) organizations: camps typically save 30–40% on card fees after we take over the account. Your plan fee is credited back when you process with 613OS Payments — $1 flat ACH, 2.9% + 30¢ cards, $25 returned payment, never a per-family fee. Funds settle to the camp's own bank account; 613OS never holds your money — and every deposit, installment, canteen top-up and scholarship gift lands on the right family record.

Every other platform earns more when you spend more. 613OS earns more when you collect more.
We earn on what flows through the platform — that's the whole model. We're not giving away revenue. We're removing the reason you'd say no.
For your whole team

What 613OS means for each person at the table

Here's what changes for the people who actually run camp.

Camp directors

Directing camp, not spreadsheets.

Registration that runs itself, a seasonal hiring machine cloned in one click, forms that chase themselves, and division-level broadcasting — the director's summer is spent with campers.

Business office & bookkeepers

Collections without the uncomfortable calls.

Automatic installment reminders, itemized settlement reports, aging by family, and QuickBooks-ready exports — the month closes without a shoebox.

Scholarship fund

Raise more, chase less.

Pledge-to-payment follow-up, lifetime donor records across camper families and alumni, and instant acknowledgments — the director who also fundraises stops chasing pledges by hand.

Head counselors & division heads

The bunk list that's always true.

Current rosters with allergy flags, bus manifests that match the headcount, and one-send messages to their own division's parents — without a personal phone number on any parent's screen.

How it works

Configured in days, not months.

Zero tech-savviness required. An off-season camp office isn't an IT department — so we do the setup for you, start to finish, before January registration opens.

1Onboarding callWe map your season — sessions, divisions, fees, installment plans, buses — and import last summer's camper families and staff.
2Platform setupBranded registration and family portal live, payments connected, the camper file, hiring pipeline and travel-day lists built to your calendar.
3Team trainingLive walkthrough for your office, plus a written SOP and a short how-to video for every feature — most staff independent after 90 minutes.
4Go liveJanuary registration and deposits on autopilot. You watch the dashboard instead of the inbox.

Included with every setup — Live in 3 days* · Free data migration · Parallel run alongside your current registration system or spreadsheets through September 2027 — you switch only when the bookkeeper's numbers match · No tech skills needed. *Subject to approval.

The full platform

45 capabilities. One login.

A registration site covers signups. A forms packet covers medical. A phone tree covers parents. 613OS covers your whole camp — every capability is included, and we publish honest comparisons to back it up.

Registration & revenueEnrollment pipeline · Camp fees, deposits & installments · Re-registration · Scholarships & financial aid · Canteen accounts · Payments & processing
Fundraising & alumniScholarship campaigns · Raffles & auctions · Reunions & events · Camp store · Alumni & donor CRM
Communications & marketingFamily communications · WhatsApp · Emergency alerts · Camp marketing · Website & pages · Reputation · Missed-call text-back
Office & automationAI assistant · AI phone receptionist · Office automations · Task & project boards · Birthday reminders · Documents & e-sign · Calendar & booking · Family portal · Bus & travel-day messaging · Integrations
Staff & back officeReporting & analytics · Banking & treasury · Compliance tracking · Health records · Staff hiring · Staff gift cards · Payroll integration · Volunteers · Health insurance · Courses · Bunk points (planned; no date announced)
Payments & fintechIn-person & embedded · Stored cards & autopay · ACH — in & out · Expense cards · Banking & yield · Gift cards · Savings calculator
Pricing

Simple pricing. Unlimited campers and families. No per-family fees.

Three plans for every day camp and sleepaway camp — Office, Pro and Enterprise. Unlimited campers and families on every plan: the camp pays for the platform, never a per-camper fee.

Office
$99/mo
billed annually
$1,188/yr · or $119/mo billed monthly
Collect, receipt, and keep the record.
  • Camper & family records
  • Forms
  • Invoicing & payment links
  • Acknowledgments & receipts
  • Parent portal — statements, pay, saved cards & autopay
  • Office email
Unlimited campers & families · no per-camper fees5 staff users included · +$15 per user per month
Start with Office
Pro
$199/mo
billed annually
$2,388/yr · or $239/mo billed monthly
Everything in Office, plus the whole camp office.
  • Ledger statements, aging & year-end
  • Campaigns, dedications, journals & sponsorships
  • Reporting
Unlimited campers & families · no per-camper fees10 staff users included · +$15 per user per month
Choose Pro
Enterprise
Priced on the demo
For camp networks and organizations with custom needs.
  • Multi-campus & multi-entity
  • Custom onboarding & data migration
  • API & integrations
  • Dedicated support
  • Custom terms
Unlimited campers & families · no per-camper feesUsers: custom
Talk to us

Office includes 5 staff users, Pro includes 10. Add more at $15 per user per month.

Process with 613OS Payments and your plan fee is credited back — for as long as 613OS Payments is your processor of record for tuition, dues and donations. Card and ACH processing fees apply. If you switch processors, the credit ends after 30 days' notice.

Annual plans are billed once a year and include 2 months free.

See pricing for every edition

Frequently asked questions

How much does 613OS cost for a sleepaway camp?
Office is $99/month and Pro is $199/month on an annual plan ($119 and $239 billed monthly); Enterprise is priced on the demo. Process with 613OS Payments and your plan fee is credited back for as long as 613OS Payments is your processor of record for tuition, dues and donations; card and ACH processing fees apply, and the credit ends 30 days after notice if you switch processors. Your account stays open year-round, because registration opens in January even if the buses leave in June. No per-camper fees, ever.
Can it get every medical form in before camp starts?
Yes. Automatic reminders chase health histories, immunizations, physician forms and waivers by WhatsApp and email until every camper's file is complete, with immunization dates recorded by vaccine and alerts for missing or expiring records — no late-June phone marathon.
Can families pay with a deposit and installments?
Yes. The deposit is collected in the registration flow in January, and the balance runs on an installment plan the family chooses, charged automatically to a saved card or by ACH, with sibling discounts, scholarship offsets and confidential arrangements handled. A failed installment is retried, the parent gets a polite message with a one-tap card update, and open balances are chased before travel day.
How do canteen accounts work?
Parents pre-purchase canteen plans online, spending is tracked per camper, and mid-summer top-ups are one tap away from a low-balance alert. No cash envelopes on visiting day.
Is the health center log a medical record?
No. 613OS manages camp health information for operations: allergy and medication flags on the camper record, immunization and physician-form tracking, emergency contacts, and a visit log the office uses to notify parents per your policy. Details are visible only to roles you authorize. It is not an electronic medical record, and clinical care decisions belong with health professionals and complete medical records.
Can we message one division, one bus, or one visiting-day slot?
Yes. Segments by division, bunk, session, bus or any list you define mean the Bus 4 departure time reaches Bus 4 families only, by WhatsApp and SMS from the camp's official number. Delivery and read status track per family, replies land in a shared team inbox, and nothing goes out from a counselor's personal phone.
Is this more than camp registration software?
Yes. 45 capabilities spanning staff hiring, travel-day logistics, visiting-day RSVPs, canteen accounts, fundraising, alumni relationships and banking. Registration platforms process signups; 613OS runs the camp year-round.

See 613OS running your camp

We'll show your January registration, installment plans, camper file, travel-day manifests, AI assistant and photos home running live — set up for sleepaway camps, overnight camps, and residential summer programs.

Book a 30-minute demoCall 305-954-7362
613os.com/demo · 305-954-7362 · yoni@613os.com