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For schools & yeshivas

The best school software. Built in 2026, not 1996.

Tuition management like FACTS — plan fee credited back when you process with 613OS Payments. Tuition plans, a parent bill-pay portal and receipts under your school's name, then admissions, financial aid, Give/Get, the dinner and an AI assistant that follows up the payment, fills the seat and answers the phone at 11pm — without anyone remembering to.

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Live in 3 days*20 tools replacedFree data migrationUnlimited members · no per-member feesNo fees to families, ever

*Subject to approval.

613OS · Today at a glanceAll systems live

248

Families enrolled

$186K

Tuition collected this month

$74K

Dinner & journal sold

Failed payments3 failed overnight — families messaged, 2 already fixed

Auto

Re-enrollment221 of 248 contracts signed and deposits paid

89%

Admissions14 new inquiries this week — 9 tours booked by the families themselves

Auto

AI assistant24 trip authorization forms sent to the 9th-grade parents — 19 signed

✓ Done

Financial aid31 applications in committee review — 4 missing documents reminded

Auto

After-school waitlistSpot opened at 3:45 — offered and claimed in 11 minutes

Auto

WhatsAppSnow delay sent to all 248 families

98% read

49capabilities configured for schools

20software subscriptions you can cancel

Free softwareSee how you can get the software for free by processing payments or payroll with us →

8editions, pre-configured for your institution

Sound familiar?

The problems we built for

Three things every day school office knows by heart.

01 · The tuition spreadsheetEvery family's arrangement is different — 10 months, 12 months, by zman, split parents, a quiet reduction from the hanhala. The spreadsheet holds it all, one person understands it, and the bank deposits get reconciled by hand every month.

02 · The March black holePrinting contracts, stuffing envelopes, tracking returns, calling stragglers. Re-enrollment eats the office for six weeks — and the budget, staffing and class lists wait until the last family signs.

03 · The dinner carries the budgetTable requests by phone and hallway, journal ads chased by a committee member with a binder, and half the pledged tables paid weeks after the soup. The biggest night of the year, run on a spreadsheet that's out of date before it's finished.

What 613OS actually is

Your other software is a system of record. 613OS is a growth engine.

Everything else stores what already happened and waits for a human. 613OS goes and does the work — collecting, following up, filling, answering — on every family and donor you have, all day, whether or not anyone remembered.

What you have now

FACTS · Gradelink · spreadsheets · the inbox

Stores the tuition plan and waits for someone to log in

Processes the payment after your office already called the parent

Shows you last month's collections report

Every re-enrollment reminder depends on a person remembering

An open seat in after-school stays open until someone notices

The aid family who quietly stopped paying is found in May — maybe

With 613OS

Running in the background, every day, on its own

Recovers a failed tuition payment on its own — day 0, day 3, then a call task. Most are fixed before the office even hears about it.

Answers a new inquiry in seconds, offers the tour, and keeps following up until they enroll or say no.

Sends every family a pre-filled re-enrollment contract in one click. March stops being a black hole.

Fills an open after-school seat from the waitlist within the hour — first come, 24 hours to claim it.

Reminds the aid family about the missing document, not the missing money — a checklist reminder, privately, until the file is complete.

Runs the entire dinner — tiered tickets, journal ads, sponsorships, seating — sold and collected before event night.

Answers the phone, web chat and WhatsApp at 11pm, books tours, takes messages, routes the urgent ones to a human.

Asks the happy family for the review that brings you the next one.

The spreadsheet records what happened. 613OS collects, follows up and fills — so an office of two can run a school of 250 families without working nights.

The five pillars

PaymentsTuition by card, ACH and autopay on your own merchant account — $1 flat per bank payment, and the school keeps every dollar.

AutomationInvoices, receipts, past-due follow-ups and re-enrollment reminders sent the same minute — before anything reaches the office as a task.

AI assistantOne sentence sends 24 personalized trip forms or follows up every past-due family — always asking first. Hours back, every week.

CRMEvery family, student, tuition plan, aid award, pledge and dinner ticket in one record — the business office and the development office finally look at the same person.

Full marketing suiteEmail, SMS, WhatsApp, landing pages and the open-house campaign — from the same place as the tuition ledger.

Admissions

Every prospective family, one visual pipeline

From first inquiry to signed contract and paid deposit — see every family's exact status, automate every follow-up, and no inquiry goes unanswered.

Admissions 5787 · PipelineFilter by grade

Family	Grade	Stage	Next
Cohen	Pre-1A	Inquiry	Tour link sent
Levy	3rd	Tour booked	Reminder Thu
Friedman	7th	Farher scheduled	Confirmed
Katz	1st	Application	Records consent in
Schwartz	5th	Accepted	Deposit link sent
Weiss	9th	Enrolled	Deposit paid

Sample data. A family that hasn't moved in 14 days becomes a task on the admissions desk.

Inquiry → Tour → Application → Acceptance → Deposit → EnrolledEvery family is a card that moves through stages. Drag and drop, filterable by grade; the head of school sees next year's enrollment at a glance.

Tours and farhers booked by the parentFrom a live calendar on your website. Confirmations and reminders go out by WhatsApp and email; the appointment lands on the family's record.

Application fees and records consent on the formApplication and registration fees are collected at submission. Consent to request records from the child's current school is captured on the application.

Source trackingKnow which families came from referrals, the open house, community ads or your website — and spend next season's admissions budget on what fills seats.

Tuition & plans

Tuition that collects itself

Set up each family's plan once. 613OS invoices on schedule, follows up politely and automatically, and shows the business office every balance in real time.

Your school · The Cohen family2 students

Plan10 monthly installments · Sept–JuneSibling discountFlagged at 10% — applied by the officeThis monthInvoice sent · paid by ACH, $1 feeFeesLunch · bus · after-care — each its own receiptBalance$0.00 · CurrentAutopayBank account on file · smart retry onGive/Get$1,200 of $1,800 — journal ad counted

Pay by bank Pay by card

Sample data. One record per family: students, plan, fees, aid, Give/Get and the complete payment history.

Every arrangement modeled exactlyFull year, 10 or 12 monthly, by zman, split billing between parents, scholarship-adjusted amounts and confidential reductions set by the hanhala. The office stays in charge of every one, including the quiet ones.

Auto-charge on scheduleSaved cards and ACH charge on the family's schedule. Families get a receipt; the office gets a ledger entry. Expired cards update themselves; failed payments get a one-tap update link.

Polite, persistent follow-upA past-due sequence follows up by email on the schedule you set before anything reaches the office as a task. Late fees are never added automatically; the office reviews first.

Fees around tuition stay separateRegistration, lunch, bus and after-care are their own items with their own receipts, so a family's transportation charge never gets lost inside the tuition total.

Parent bill-pay portalBalances, saved payment methods, receipts and statements — one login per family, every child underneath, works in any phone browser. No app to download. Most billing calls to the office disappear.

Financial aid & tuition appeals

Aid applications with dignity built in

Tuition assistance is a fact of life in Jewish education. 613OS keeps the process private and paperless — for the families applying and the committee reviewing.

Financial aid 5787 · Committee viewVisible to 3 named staff

Family	Stage	Documents	Next
Adler	Submitted	2 missing	Reminder sent
Berger	Under review	Complete	Committee Tue
Cohen	Decision	Complete	Vote recorded
Dayan	Award issued	Complete	Letter sent
Eisen	Appeal	Complete	Form in

Sample data. Documents and committee notes never appear on the general family record.

Private online applicationHousehold details, the documents you require (pay stubs, tax returns and the like) by secure upload, and the family's consent — from home, with no envelopes and no waiting-room encounters.

A checklist reminds about the paperThe family is reminded about anything still missing, so the office doesn't have to. Returning families can roll last year's application forward, pre-filled.

Committee review in stagesSubmitted, under review, committee decision, award issued — visible only to the people you name. Decision letters and an appeals form come from the same place.

The committee decides; the office puts it on the planThe award goes on the family's tuition plan without re-entry. 613OS does not run need analysis or pull tax data from the IRS — if your committee uses a need-analysis service, keep it; 613OS manages the process around it.

Re-enrollment

Six weeks of re-enrollment, launched in one click.

Every spring the office loses a month to contracts, reminders and signatures. 613OS turns the whole cycle into one campaign you launch with a single click — and only the stuck cases reach a person.

Re-enrollment 5787 · CompletionDay 4 of campaign

Grade	Families	Signed	Needs a call
Pre-1A → 1st	25	23	1
1st → 2nd	28	26	0
4th → 5th	31	27	2
7th → 8th	29	25	2
All grades	248	221	9

Sample data. Day 7 reminder, day 14 second notice, day 21 a personal task — only the stuck cases reach a person.

One-click campaign launchEvery active family receives a personalized re-enrollment contract — pre-filled with student names, grade progression, tuition arrangement and discounts — in one send, by WhatsApp and email.

Signed and paid in one sittingParents sign from their phone in two minutes; the signature flows straight into the deposit payment. The signed contract files to the family record.

Live completion dashboardWho's signed, who's pending, who's negotiating tuition — by grade, by day. The budget, staffing and class lists stop waiting on the last family.

At-risk early warningFamilies with payment trouble or disengagement surface early, so the head of school can step in with care — not surprise in August.

Give/Get & scrip

The giving obligation, tracked without the awkward call

Many yeshivas ask each family to give or raise a set amount each year. In 613OS that commitment lives on the family's record — and scrip lets families meet it while they're grocery shopping.

Give/Get on the family recordThe school sets the standard amount (and a lower amount for families with vouchers, if it wants). Gifts and qualifying event purchases — a dinner ticket, a journal ad — count toward it automatically, and the family sees where they stand on every statement. Any shortfall is billed at year end.

Off by default, your rulesThe school switches Give/Get on, chooses what counts and what doesn't, and the receipt wording keeps a family's own gifts separate from the obligation — wording our tax advisor signed off in October 2026.

Scrip: fundraising your families do at the grocery storeFamilies order physical or e-gift cards for the stores they already shop at through your branded portal — no paper forms, no envelope cash, no volunteer with a cash box. A retailer rebate flows to the school on every order and is tracked automatically.

Recurring orders that count toward Give/GetA family sets its monthly grocery-card order once. Your policy decides whether scrip earnings credit against the family's Give/Get or fundraising obligation, and the system tracks per-family totals either way.

Dinner & journal

The annual dinner, minus the spreadsheet

The dinner often carries the budget, so it is built in: tiered tickets, sponsor tiers, journal ads by size and the artwork deadline — sold and paid before event night, every purchase on the donor's record next to their tuition.

Annual dinner 5787 · 41 days outLive

Tickets186 of 240 seats · couples & singlesSponsor tiersGold 4 · Silver 9 · Table 12Journal ads$48,200 sold · 11 artworks awaitingTributes23 in honor · 7 in memoryRSVPs34 families coming, not buyingCollected$74,150 — before the soup is served

Send artwork reminders Export seating

Sample data. Each ticket confirmation states its value, with the line that only the amount paid above it is a charitable contribution.

Tiered tickets and sponsorships on one pageIndividual seats, couples, full tables and sponsor levels — each with its own price, perks and availability. Paid when reserved; the dinner is funded ahead of event night.

Journal ads sell themselvesGold pages, half pages and greetings bought online with artwork upload; the artwork deadline reminders go out on their own. The journal coordinator sees sold pages live instead of a folder of emails.

Tributes and RSVPsIn honor or in memory of someone, at the tiers you set, plus RSVPs for families who are coming but not buying — each on the donor's or family's record.

One record for giving and tuitionA journal ad lands next to the family's tuition and Give/Get. After the event, acknowledgments and next year's save-the-date go out on their own.

Academics: planned; no date announced. Attendance, gradebook, report cards, behavioral tracking and homework digests are on the roadmap, not in the product today — your SIS stays, and 613OS runs admissions, tuition, aid, giving and family communication alongside it, with roster sync so both stay current. Also on the roadmap: tuition agreements. Not offered: need analysis, IRS tax-data retrieval and a parent mobile app (the portal works in any phone browser).

A week on 613OS

Sunday to Shabbos, without anyone remembering.

A normal week at a school on 613OS — and what the office didn't have to do.

Sun 8:30 PMParents place the week's lunch orders from the couch and pay at checkout. The kitchen has Monday's exact count before breakfast.

Mon 6:40 AMSnow delay. One tap sends WhatsApp, SMS and email to all 248 families — 98% read.

Mon 8:15 AMThree tuition payments failed overnight. Each family gets a one-tap update link; two are fixed before shacharis ends.

Tue 10:04 AMA mother submits the inquiry form. Reply in four seconds, tour link attached, and a call task on the admissions desk.

Wed 1:20 PMOne sentence to the AI: 24 personalized trip authorization forms sent to the 9th-grade parents, each one e-signable.

Wed 3:45 PMA spot opens in after-school. The waitlist is offered it automatically — claimed in 11 minutes.

Thu 7:30 PMA journal ad sells online. Receipt sent, donor record updated, Give/Get credited, campaign thermometer moves.

Fri 11:48 AMA grandfather WhatsApps asking how to give toward tuition. The AI answers, sends the link and logs the gift to his record. At candle lighting, automated sends go quiet until after havdalah.

Same families. Same office. Same two people running it. The difference is what happens when nobody's watching.

AI assistant

Tell the AI what to do. It handles the rest.

Say what you need in plain words. It knows your families, grades, balances and wording, writes each family its own message, shows you a preview and the count — and asks before it sends. Hours back every month.

613OS · AI assistantAsks before it sends

Message all 9th graders about the Nov 14 DC trip and send each parent a personalized authorization form to sign.

Found 26 students in 9th grade across 24 families. I'll send each family a personalized message with a digital authorization form. Preview for the Goldstein family: "Hi Mrs. Goldstein, a reminder that Yosef's class is heading to Washington DC on Nov 14. Please sign his form below…" Send to all 24 families?

Yes, send them all.

24 personalized messages sent. Forms delivered by SMS and email. I'll notify you as parents sign.

Trip forms“Send personalized trip authorization forms to every 9th grader — e-signable.”

Past-due families“Message every past-due family — each with their specific amount — and send the payment link.”

Re-enrollment“Remind everyone who hasn't signed their re-enrollment contract, using each parent's first name.”

Admissions“Follow up with every family who toured two or more weeks ago and hasn't applied.”

Financial aid“Which aid applications are still missing documents? Remind those families privately.”

The dinner“Send the dinner sponsors their journal-ad confirmations and the artwork deadline.”

A parent drops a tuition check at the front office? Just tell the AI. Or snap a photo of the check — it's logged against the family's invoice and the receipt goes out. Seconds, not a pile of data entry.

Communications

Every parent reached, in the school's name

By grade, by class, by bus route, by family — from the same record that holds the tuition plan.

WhatsApp official school lineOne send to every family, or just 4th grade, or just the parents of the Chumash play — 97–98% read inside 20 minutes. Two-way, logged on the family record.Emergency alertsSnow delay, early dismissal, a lockdown drill — everyone reached in 90 seconds by WhatsApp, SMS, email and voice in one tap, with pickup confirmations collected in the same flow.Family communicationsNewsletters, grade-level updates and the principal's Erev Shabbos letter, segmented by grade and class — with every open and reply on the family's record.Carpool & dismissalSame-day dismissal changes submitted by parents from their phone, authorized pickup lists kept current on the family record, and today's changes on the tablet in the pickup line — no sticky notes.AI phone receptionistAnswers the phone, web chat and WhatsApp after hours in the school's name — books tours, takes messages that become tasks on the family's record, routes anything urgent to a human.

Shabbos- and Yom-Tov-safe sendingAutomated messages are held from an hour before candle lighting until 30 minutes after havdalah, from the zmanim for your school's own location. If the check ever fails, sending stays closed. Rolling out with our pilot accounts.

Built by a payments company. Priced like one. We specialize in lowering card rates for 501(c)(3) organizations: schools typically save 30–40% on card fees after we take over the account. Your plan fee is credited back when you process with 613OS Payments — $1 flat ACH, 2.9% + 30¢ cards, $25 returned payment, never a per-family fee. Run your own numbers on the savings calculator.

Every other platform earns more when you spend more. 613OS earns more when you collect more.

We earn on what flows through the platform — that's the whole model. So when enrollment fills, when the dinner beats last year, when fewer tuition payments fail, we do better too. Your school signs its own merchant application and payments are deposited directly to the school's bank account — 613OS never holds your money, and never charges your families. We're not giving away revenue. We're removing the reason you'd say no.

For your whole team

One family record. Four jobs made lighter.

An office of two, a development director, a head of school and a board — each one sees a different piece of the same family record, and each gets a different piece of the work off their plate.

Business office & bookkeeper

The tuition spreadsheet, retired.

Every family's plan, fees, aid award and payment history in one record. Invoices go out on schedule, failed payments fix themselves, QuickBooks Online syncs, and the month closes without reconciling deposits by hand.

Admissions director

Every inquiry followed up.

Every inquiring family on a visual board, tours and farhers booked by the parents, reminders for missing applications, and a task the moment a family stalls — so staff time goes to the conversations that matter.

Development director

Raise more, chase less.

The dinner, journal ads, tributes, Give/Get and scrip on one donor record next to the family's tuition. Acknowledgments go out the same day, the thermometer moves on its own, and the donor who stopped giving is flagged before the campaign, not after.

Head of school & board

Govern with numbers, not anecdotes.

Next year's enrollment, re-enrollment completion, aid committed and collections — current every day, board-ready in one click, and nothing walks out the door when staff change.

How it works

You're configured in days, not months

Zero tech-savviness required. Most school offices aren't IT departments — so we do the setup for you, start to finish. The order is deliberate: the slowest steps belong to outside parties, not to us.

1Onboarding callWe map your workflows, import family and student data by secure upload, and configure your tuition structure, fees and funds — plus the business-texting registration and the merchant application, because they take longest.

2Platform setupBranded portal live, payments connected, tuition plans, admissions stages, aid committee and receipt wording built from your answers — your accountant reviews the receipts before anything goes to families.

3Team trainingLive walkthrough for your office, plus a written SOP and a short how-to video for every feature — most staff independent after 90 minutes. Office first, then families, once the office is comfortable.

4Go liveFirst tuition cycle on autopilot. Texting switches on when the carriers approve your registration; Give/Get stays off unless you switch it on. You watch the dashboard instead of the inbox.

Included with every setup: Live in 3 days* · free data migration · parallel run alongside your current system (FACTS, Gradelink or spreadsheets) through September 2027 — you switch only when the business office's numbers match · no tech skills needed. Your data stays yours throughout: contacts, invoices and payments export to CSV at any time. *Subject to approval.

The problem

Your school runs on 20 disconnected tools

Every vendor is a separate login, bill and headache — and none of them talk to each other. The tuition spreadsheet doesn't know who toured; the dinner platform doesn't know who's on aid.

A tuition spreadsheetBalances

Paper contractsRe-enrollment

The aid committee's email chainFinancial aid

PayPal & ZelleOne-off payments

Constant ContactNewsletters

MailchimpEmail

DonorPerfectDonors

SignUpGeniusSign-ups

Activity HeroAfter-school

DocuSignE-sign

RemindMessaging

MySchoolBucksMeals

EventbriteThe dinner

CalendlyTour booking

Wix + designerWebsite

IndeedHiring

Raffle platformRaffles

SchoolMessengerAlerts

JotformForms

WhatsApp class groupsParents

Twenty logins. Twenty bills. Twenty places your data lives. Or one — 613OS replaces them, and the subscriptions you no longer need come off the budget.

The full platform

49 capabilities. One login.

A tuition platform covers billing. A crowdfunding site covers the campaign. A WhatsApp group covers announcements. 613OS covers the whole school office — grouped the way your office actually works, and every tile links to its own page.

Enrollment & revenueEnrollment pipeline · Tuition collection · Re-enrollment · Financial aid · Meal payments · Lunch ordering · After-school programs · Payments & processing Fundraising & eventsFundraising campaigns · Raffles & auctions · Events & dinners · Scrip gift cards · Online store · Alumni & donor CRM Communications & marketingFamily communications · WhatsApp · Emergency alerts · Marketing & ads · Website & pages · Reputation · Missed-call text-back Office & automationAI assistant · AI phone receptionist · Office automations · Task & project boards · Birthday reminders · Documents & e-sign · Calendar & booking · Family portal · Carpool & dismissal · Bus & route messaging · Integrations (QuickBooks, Google & 5,000+ apps)Staff & back officeReporting & analytics · Banking & treasury · Compliance tracking · Health records · Staff hiring · Staff gift cards · Payroll integration · Volunteers · Health insurance · Courses & adult ed Payments & fintechStored cards & autopay · In-person & embedded · ACH — in & out · Staff expense cards · Banking & yield · Gift cards · Savings calculator

Pricing

Simple pricing. Unlimited students and families. No per-family fees.

Three plans for every school and yeshiva — Office, Pro and Enterprise. Unlimited students and families on every plan: the school pays for the platform, never a per-family fee.

Office

$99/mo

billed annually

$1,188/yr · or $119/mo billed monthly

Collect, receipt, and keep the record.

Student & family records
Forms
Invoicing & payment links
Acknowledgments & receipts
Parent portal — statements, pay, saved cards & autopay
Office email

Unlimited students & families · no per-family fees5 staff users included · +$15 per user per month

Start with Office

Pro

$247/mo

billed annually

$2,964/yr · or $297/mo billed monthly

Everything in Office, plus the whole school office.

Ledger statements, aging & year-end
Tuition schedules & financial-aid workflow
Campaigns, dedications, journals & sponsorships
Reporting

Unlimited students & families · no per-family fees10 staff users included · +$15 per user per month

Choose Pro

Enterprise

Priced on the demo

For multi-campus schools and organizations with custom needs.

Multi-campus & multi-entity
Custom onboarding & data migration
API & integrations
Dedicated support
Custom terms

Unlimited students & families · no per-family feesUsers: custom

Talk to us

Office includes 5 staff users, Pro includes 10. Add more at $15 per user per month.

Process with 613OS Payments and your plan fee is credited back — for as long as 613OS Payments is your processor of record for tuition, dues and donations. Card and ACH processing fees apply. If you switch processors, the credit ends after 30 days' notice.

Annual plans are billed once a year and include 2 months free.

See pricing for every edition

Questions schools ask

Is 613OS good for a Jewish day school or yeshiva?

It fits a day school or yeshiva with an office of one to three people that wants admissions, tuition, financial aid, Give/Get, the dinner and family communication in one family record, without per-family fees.

How does 613OS compare with FACTS?

FACTS combines tuition management with an SIS and Grant & Aid need assessment, and schools on FACTS typically pass families an annual payment-plan enrollment fee and a card convenience fee, set per school. 613OS charges families nothing. Office is $99/month and Pro is $247/month on an annual plan ($119 and $297 billed monthly); Enterprise is priced on the demo. Process with 613OS Payments and your plan fee is credited back for as long as 613OS Payments is your processor of record for tuition, dues and donations; card and ACH processing fees apply, and the credit ends 30 days after notice if you switch processors. 613OS covers admissions, aid applications, Give/Get and the dinner, but has no SIS and no need analysis. The side-by-side is here.

Do families pay any fees to 613OS?

No. 613OS never charges families. The school pays $1 per bank payment and 2.9% + 30¢ per card payment. If the board wants families to cover the platform, the school can add one technology-fee line to its own tuition contract and keep it. Families on financial aid are exempt by default.

Do we have to switch processors?

No. Office and Pro work with the processor you have today. Process with 613OS Payments and your plan fee is credited back for as long as 613OS Payments is your processor of record for tuition, dues and donations; card and ACH processing fees apply, and the credit ends 30 days after notice if you switch processors. On 613OS Payments, each school signs its own merchant application and payments are deposited directly to the school's bank account.

Does 613OS replace our SIS?

No. 613OS has no gradebook, attendance or report cards. It handles admissions, tuition, aid, giving and family communication alongside your SIS. Attendance and gradebook tools are on our roadmap: planned; no date announced.

Is financial aid information private?

Yes. Aid applications, documents and committee notes are visible only to the staff you name. The committee decides each award, and the office puts it on the family's tuition plan.

What is Give/Get?

An optional giving commitment per family that the school sets, for example a standard amount with a lower amount for families with vouchers. Gifts and qualifying event purchases count toward it, and any shortfall is billed at year end. It is off by default and the school switches it on.

What does messaging cost?

Email is included; texting and WhatsApp are priced per message after carrier approval — we confirm your allowance at onboarding.

See 613OS running your school

Thirty minutes on a demo school with a term of tuition, aid applications and a dinner — we'll show you what's live and tell you the date for everything else. 613OS is a Merch FinTech company — payments infrastructure, with offices in Florida and New York. Built for day schools, yeshivas, chadorim, mesivtas and seminaries.

Book a 30-minute demo Compare with FACTS

613os.com/demo · 305-954-7362 · yoni@613os.com