Home / Features / Parent-teacher conferences
Feature · Planned
PTA night, without the sign-up sheet.
Conference night scheduling still runs on paper sign-up sheets and reply-all email chains. The plan: give every teacher a booking calendar, let parents pick their slots online, and let reminders do the chasing.
Planned; no date announced. Conference scheduling is on the 613OS roadmap. Today, we integrate with your SIS — and the calendar booking, WhatsApp reminders, and family records it will run on are already live.
Sound familiar?
The problems we built for
The sign-up sheet bottleneckPaper sheets in the lobby, or a shared spreadsheet that two parents edit simultaneously — double-bookings and phone calls either way.
Multi-child scheduling TetrisA family with four kids needs eight conferences across two nights without conflicts — parents do this math by hand, badly.
Empty slots from no-showsTeachers sit through unfilled slots while other parents who wanted time couldn't get any — no waitlist, no recovery.
What's planned
Booked, reminded, and actually attended
A calendar per teacherEvery rebbi and teacher gets conference slots — length, breaks, and availability set once, published everywhere.
Parent self-bookingParents book from their phone, see only open slots, and get instant confirmation — in English, Hebrew, or Yiddish templates.
Sibling-aware schedulingFamilies with multiple children see every teacher's live availability on one page and book back-to-back slots themselves — double-booking is impossible, and the paper-sheet Tetris is gone.
WhatsApp remindersConfirmation at booking, reminder the day before, and a nudge an hour out — no-shows drop when reminders reach where parents actually look.
No-show recovery & waitlistsCancelled slots reopen automatically and waitlisted parents get first claim — teacher time never sits empty.
Attendance & follow-up notesWho came, who didn't, and what needs follow-up — logged to the family record for the office.
0paper sign-up sheets, spreadsheet collisions, or scheduling phone calls — the design target
1 pagewhere a family books every child, back-to-back, across teachers
3 nudgesat booking, the day before, and an hour out — by WhatsApp
Explore more
Related features
Calendar & bookingLive today: appointment calendars, tours, and office bookings with reminders.Learn more →Family communicationsWhatsApp, SMS, and email from one place — the reminders conference night will use.Learn more →Middos trackingPoints, incidents, and patterns on the student record — planned, no date announced.Learn more →
Frequently asked questions
What is parent-teacher conference scheduling software?
Parent-teacher conference scheduling software replaces the paper sign-up sheet: every teacher publishes conference slots, parents book online from a phone, siblings schedule back-to-back automatically, and WhatsApp reminders cut no-shows. 613OS is building it to run the whole conference night without office coordination — planned; no date announced.
How will families with several children schedule conferences?
One page lists every relevant teacher's live open slots, so a family books their children back-to-back across teachers without conflicts — and a booked slot disappears instantly for everyone else. The paper sign-up sheet's double-bookings are structurally impossible.
Can conferences be scheduled in Yiddish or Hebrew?
Booking pages and reminders are designed with English, Hebrew, and Yiddish templates, so every parent books comfortably — a small thing that signals the system was built for our schools.
What reduces no-shows?
Confirmation at booking, a reminder the day before, and a nudge an hour out — by WhatsApp, where parents look. Cancelled slots reopen automatically and waitlisted families claim them, so teacher time never sits empty.
Do teachers control their own slots?
Yes. Each teacher sets slot length, breaks, and availability once; the office publishes the night; everything else — booking, reminders, changes — runs itself.
Make conference night run itself
Teachers set availability once. Parents do the rest. The office does nothing. Book a 30-minute demo and tell us how your conference nights run today.
613os.com/demo · 305-954-7362 · yoni@613os.com