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Feature · Task & project boards
To-do lists and project boards that chase themselves.
Every task assigned, dated, and tied to the family it's about. Every project on a drag-and-drop board the whole office can see. And the big ones — the dinner, the auction, re-enrollment season — generate their own checklists weeks ahead, so nothing lives in someone's head.
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The problem
Sound familiar?
Six sticky notes and a group chatThe office's work lives on sticky notes, in a dinner committee group chat with 400 unread messages, and in someone's head. Nothing is assigned, nothing is dated.
"Did you see my email?"A task handed off by email is a task that may or may not exist. Follow-ups become the job.
Work that quietly diesThe caterer call, the honoree confirmation, the day-12 tuition call — waiting on someone, noticed by no one, until it's late.
What 613OS does
From sticky notes to a system
Built to make this disappear — tasks tied to records, boards the whole office sees, and checklists that write themselves from what's actually happening.
Personal task listsAssigned, dated, and tied to the family or project each task is about — with automation-created tasks landing on the right person's list by themselves.
Project boardsTo Do → In Progress → Waiting → Done. Drag cards, assign owners, see the whole office's work on one screen.
Assign & notifyPut a card on someone's board and they get a WhatsApp ping — no 'did you see my email?' follow-ups.
Stuck-work alertsA card sitting in Waiting for five days pings the menahel automatically. Nothing quietly dies in a column.
Event-prep autopilotEight weeks out, the dinner's full card set generates itself — caterer, journal, honoree, seating — assigned and dated.
Tasks from automationsFailed payments, incomplete forms, expiring certifications — the platform writes the to-do list from what's actually happening.
8 weeks out, the dinner's full card set generates itself — book the caterer, open journal sales, confirm the honoree, print the seating chart — each card assigned and dated. The committee gets a shared board instead of a group chat.
Works together with
Related features
Office automationsThe workflows that create the tasks — failed payments, incomplete forms, expiring certifications — without anyone remembering to.Learn more →AI assistantTell it what to do in plain language; it does the work and asks before it sends.Learn more →Event ticketingThe dinner itself — tiered tickets, journal ads, seating — sold and collected before event night.Learn more →
Frequently asked questions
What is task and project management for schools?
Task and project management software for schools turns office to-dos and big projects into assigned, tracked work: personal task lists tied to family records, kanban-style project boards with automatic notifications, and event-prep checklists that generate themselves weeks ahead — so the office and the dinner committee run on a system instead of memory and group chats.
Can staff manage their own to-do lists in 613OS?
Yes. Every team member has a personal task list — each task with a title, due date, and the family or project it belongs to — and tasks created by automations land there too: the day-12 tuition call, an expiring certification, a reference to chase. The office opens one list instead of six sticky notes.
Does 613OS have kanban-style project boards?
Yes. Project boards run as visual columns — To Do, In Progress, Waiting, Done — with cards assigned to staff, dragged between stages, and automations firing on movement: assign a card and the owner gets a WhatsApp ping; a card stuck in Waiting for five days alerts the menahel. Honest scope: this is built for how an office and a committee work, not a replacement for dedicated construction-grade project software with subtasks and dependency charts.
How does event planning work with project boards?
The big events run on autopilot: eight weeks before the dinner, the full prep card set generates itself — book the caterer, open journal sales, confirm the honoree, print the seating chart — each card assigned and dated. The dinner committee gets a shared board instead of a group chat with 400 unread messages.
What makes this different from Trello or a to-do app?
Connection. A task about the Cohen family sits on the Cohen record with their whole history attached, and the platform's automations create tasks on their own — a failed payment, an incomplete form, a certification about to lapse — so the to-do list writes itself from what's actually happening in the school.
See task & project boards running at your school
Book a 30-minute demo and we'll show you exactly how this would run at your institution — the office's work on one screen, the dinner on one board.
613os.com/demo · 305-954-7362 · yoni@613os.com