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Feature · Documents & e-sign
The last permission slip you'll ever photocopy.
Trip authorizations, health forms, media releases, enrollment contracts — created once, sent to exactly the right families, signed on a phone in seconds, and filed automatically forever.
The problem
Sound familiar?
The backpack black holePaper forms go home in backpacks and return crumpled, late, or never. Teachers chase; parents apologize; trips get delayed.
Filing cabinet archaeologyA parent disputes what they signed two years ago. Finding the actual form means an afternoon in the storage room.
Re-collecting the same dataEmergency contacts, allergies, doctor info — requested fresh on every form because nothing connects to the family record.
What 613OS does
Built to make this disappear
Digital form builderBuild any form — trip permission, health update, media release — with drag-and-drop fields. Pre-fill from family records so parents never re-type known data.
Legally binding e-signaturesParents sign from any phone. Timestamped, verified, and legally valid signatures on every document.
Targeted distributionSend the 9th grade trip form to exactly the 9th grade parents. Track who's signed and who needs a reminder — automatically.
Auto-filing to family recordsEvery signed document attaches permanently to the student and family record. Retrieval takes seconds, forever.
Completion campaignsUn-signed forms trigger escalating reminders: email, SMS, then a task for your office. Signature rates hit 100% without chasing.
Annual form refreshHealth forms and emergency contacts re-confirm automatically each year with pre-filled data — parents verify in 30 seconds.
Forms that chase themselves
The office watches a dashboard instead of making calls.
Sent to38 families · 9th gradeSigned34 of 38 · 89%Reminded4 · WhatsApp + email, day 3Office taskOpens Friday if still unsignedFiled34 signed PDFs on the student recordsPre-filledNames, grade, emergency contacts
Remind the 4 Export signed
Sample data. Escalation: email, then SMS or WhatsApp, then a task for a person.
Escalating remindersNon-responders get reminded by WhatsApp and email automatically until complete — 100% becomes a system outcome, not a heroic one.
Shorter forms finish fasterKnown information pre-fills so parents only complete what's new — half the secret of high completion rates.
Audit trail on every signatureEvery signed document stores with its audit trail on the family record, searchable and exportable.
100%signature completion — with zero manual chasing
30 secfor a parent to verify a pre-filled annual health form
Secondsto retrieve any signed document, forever
Works together with
Related features
Re-enrollment automationEvery family gets a pre-filled re-enrollment contract in one click — signed and paid without a packet.Learn more →Family communicationsForms sent by WhatsApp, SMS and email from one inbox — segmented by grade or class.Learn more →Enrollment pipelineApplications, acceptance letters and contracts as one automated sequence on the admissions board.Learn more →
Frequently asked questions
What is document and form automation?
Document and form automation replaces paper packets with online forms and e-signatures that chase themselves: permission slips, contracts, medical forms, and updates send automatically, remind non-responders, and file completed documents to the right record. 613OS tracks completion to 100% without office phone calls.
How does form chasing work?
Every form tracks per family, and non-responders receive escalating reminders by WhatsApp and email automatically until complete. The office watches a completion dashboard instead of making calls — 100% completion becomes a system outcome, not a heroic one.
Are e-signatures legally valid?
Electronic signatures are legally recognized for the document types schools use — contracts, permissions, acknowledgments — under U.S. e-signature law. Every signed document stores with its audit trail on the family record.
Can forms pre-fill with family information?
Yes. Known information — names, grades, contacts — pre-fills automatically so parents only complete what's new. Shorter forms finish faster, which is half the secret of high completion rates.
What happens to completed forms?
They file themselves. Each completed form attaches to the right family and student record instantly, searchable and exportable — no scanning, no filing cabinet, no “can you resend that?”
See document & form automation in action
Book a 30-minute demo and we'll show you exactly how this would run at your school.
613os.com/demo · 305-954-7362 · yoni@613os.com