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Feature · Enrollment pipeline
Every prospective family, one visual pipeline.
From first inquiry to signed contract and paid deposit — see every family's exact status, automate every follow-up, and never lose a prospect to a forgotten email again.
The problem
Sound familiar?
Inquiries slip through the cracksA parent fills out your website form, someone means to call back, and three weeks later they've enrolled elsewhere. Without a pipeline, every inquiry depends on memory.
No visibility for leadershipYour head of school asks “how does enrollment look for next year?” and the answer lives in someone's inbox, a spreadsheet, and two sticky notes.
Manual follow-up eats hoursTour reminders, application nudges, acceptance letters, deposit requests — every touchpoint typed by hand, every time.
What 613OS does
Built to make this disappear
Visual pipeline boardEvery prospective family appears as a card that moves through stages: Inquiry → Tour scheduled → Tour completed → Application → Acceptance → Deposit paid → Enrolled. Drag and drop, filterable by grade.
Automated tour bookingProspective parents book tours from a live calendar on your website. Confirmations, reminders, and follow-ups send automatically.
Application collectionDigital applications with document upload, sibling detection, and automatic record creation. No more PDF-by-email.
Acceptance & contract flowOne click sends the acceptance letter, enrollment contract for e-signature, and deposit payment link — as a single automated sequence.
Stalled-family alertsIf a family hasn't moved stages in 14 days, your admissions director gets a task. Nobody falls through.
Source trackingKnow exactly which families came from referrals, your website, community ads, or open house events — and double down on what works.
The board
“How does enrollment look for next year?” — answered in one glance.
| Stage | Families | This week | Next action |
|---|---|---|---|
| Inquiry | 41 | +9 | Auto-reply sent · tour link |
| Tour scheduled | 18 | +6 | Reminder day before |
| Application | 27 | +4 | Missing documents chased |
| Farher / interview | 15 | +5 | Booked from calendar link |
| Acceptance | 22 | +7 | Contract + deposit link sent |
| Deposit paid · Enrolled | 64 | +11 | Welcome sequence |
| Stalled 14+ days | 3 | — | Task: admissions director |
Sample numbers. Each family is a card; each stage triggers its own follow-up.
Follow-ups that run themselvesA two-person office effectively gains a full-time admissions assistant that never forgets a follow-up.
Farher and interview slotsFamilies book from a calendar link; confirmations and reminders go out by WhatsApp and email; the appointment logs to the record.
Application fees, collected at submissionFees land on the family record and reconcile with the rest of your payments — no separate checkout, no manual matching.
94%of families complete enrollment within 7 days when the pipeline automates follow-up
14 daysstalled, and the admissions director gets a task — nobody falls through
1 clickacceptance letter, contract for e-signature and deposit link — one sequence
Works together with
Related features
Tuition collectionThe deposit becomes a tuition plan with autopay and failed-payment recovery — on the same family record.Learn more →Re-enrollment automationNext year, every current family gets a pre-filled contract in one click.Learn more →Family communicationsTour reminders and acceptance news by WhatsApp, SMS and email — logged on the record.Learn more →
Frequently asked questions
What is an enrollment pipeline?
An enrollment pipeline is a visual board that tracks every prospective family from first inquiry through applied, interviewed, accepted, and enrolled. Each stage triggers automatic follow-ups, so no family is lost to a forgotten email. 613OS includes pipelines built for yeshiva and day school admissions, including farher and interview scheduling.
How does an enrollment pipeline help a small school office?
It replaces the spreadsheet and memory with a visual board: every inquiring family appears as a card that moves through stages, and automated reminders chase missing applications and documents. A two-person office effectively gains a full-time admissions assistant that never forgets a follow-up.
Can we schedule interviews and farhers through the pipeline?
Yes. Families book interview and farher slots from a calendar link, confirmations and reminders go out automatically by WhatsApp and email, and the appointment is logged on the family's record — no phone tag between the office and the parents.
Does the pipeline show where our applicants come from?
Yes. Source attribution tracks whether each family came from a referral, an open house, an ad, or your website, so you can see which marketing actually fills seats and invest accordingly for the next admissions season.
Can the enrollment pipeline collect application fees?
Yes. Application and registration fees are collected online at submission, land on the family record automatically, and reconcile with the rest of your payments — no separate checkout or manual matching.
See the enrollment pipeline in action
Book a 30-minute demo and we'll show you exactly how this would run at your school.
613os.com/demo · 305-954-7362 · yoni@613os.com