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Enrollment & admissions

Every prospective family,
one visual pipeline.

From first inquiry to signed contract and paid deposit — see every family's exact status, automate every follow-up, and never lose a prospect to a forgotten email again.

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Live in 3 days25 tools replacedComplete plan free* when you process with usNo tech skills neededFree data migration

*Card-volume thresholds apply by institution type.

Twenty-five logins. Twenty-five bills.
Twenty-five places your data lives.
Or one.

53Purpose-built capabilities,
one login
25Disconnected vendors
replaced
$0Software cost over
$1M card volume
8Institution types,
each pre-configured

The problem

Sound familiar?

01

Inquiries slip through the cracks

A parent fills out your website form, someone means to call back, and three weeks later they've enrolled elsewhere. Without a pipeline, every inquiry depends on memory.

02

No visibility for leadership

Your head of school asks "how does enrollment look for next year?" and the answer lives in someone's inbox, a spreadsheet, and two sticky notes.

03

Manual follow-up eats hours

Tour reminders, application nudges, acceptance letters, deposit requests — every touchpoint typed by hand, every time.

What 613OS does

Built to make this disappear

Visual pipeline board

Every prospective family appears as a card that moves through stages: Inquiry → Tour scheduled → Tour completed → Application → Acceptance → Deposit paid → Enrolled. Drag and drop, filterable by grade.

Automated tour booking

Prospective parents book tours from a live calendar on your website. Confirmations, reminders, and follow-ups send automatically.

Application collection

Digital applications with document upload, sibling detection, and automatic record creation. No more PDF-by-email.

Acceptance & contract flow

One click sends the acceptance letter, enrollment contract for e-signature, and deposit payment link — as a single automated sequence.

Stalled-family alerts

If a family hasn't moved stages in 14 days, your admissions director gets a task. Nobody falls through.

Source tracking

Know exactly which families came from referrals, your website, community ads, or open house events — and double down on what works.

94%

of families complete enrollment within 7 days when the pipeline automates follow-up

✦  Quick answer

What is an enrollment pipeline?

An enrollment pipeline is a visual board that tracks every prospective family from first inquiry through applied, interviewed, accepted, and enrolled. Each stage triggers automatic follow-ups, so no family is lost to a forgotten email. 613OS includes pipelines built for yeshiva and day school admissions, including farher and interview scheduling.

Questions

Frequently asked questions

How does an enrollment pipeline help a small school office?

It replaces the spreadsheet and memory with a visual board: every inquiring family appears as a card that moves through stages, and automated reminders chase missing applications and documents. A two-person office effectively gains a full-time admissions assistant that never forgets a follow-up.

Can we schedule interviews and farhers through the pipeline?

Yes. Families book interview and farher slots from a calendar link, confirmations and reminders go out automatically by WhatsApp and email, and the appointment is logged on the family's record — no phone tag between the office and the parents.

Does the pipeline show where our applicants come from?

Yes. Source attribution tracks whether each family came from a referral, an open house, an ad, or your website, so you can see which marketing actually fills seats and invest accordingly for the next admissions season.

Can the enrollment pipeline collect application fees?

Yes. Application and registration fees are collected online at submission, land on the family record automatically, and reconcile with the rest of your payments — no separate checkout or manual matching.

See enrollment pipeline in action

Book a 30-minute demo and we'll show you exactly how this would run at your school.

Request a demo