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Feature · Tuition collection
Tuition that collects itself.
Set up each family's payment plan once. 613OS charges on schedule, chases late payments politely and automatically, and shows your business office every balance in real time.
Live in 3 days*25 tools replacedFree data migrationUnlimited members · no per-member feesNo tech skills needed
*Subject to approval.
The problem
Sound familiar?
Chasing payments is uncomfortableNobody in your office enjoys calling a parent about a missed payment. Those calls strain relationships and get postponed — which makes collections worse.
Spreadsheet reconciliationCross-referencing bank deposits against a tuition spreadsheet every month is hours of error-prone work.
One-size-fits-all plans don't fitEvery family's arrangement is different — 10 months, 12 months, split parents, scholarship offsets. Rigid systems force workarounds.
What 613OS does
Built to make this disappear
Every arrangement modeled exactly, charged on schedule, and followed up in the school's name — no awkward calls.
Custom payment plans per family10-month, 12-month, custom installments, split billing between divorced parents, scholarship-adjusted amounts — every arrangement modeled exactly.
Auto-charge on scheduleSaved cards and ACH charge automatically on the family's schedule. Families get a receipt; your office gets a ledger entry. Nobody lifts a finger.
Polite, persistent follow-upFailed payment? The family gets an automatic SMS + email with a retry link. Still unpaid after 7 days? A late fee applies and your office gets notified — no awkward calls.
Real-time balance dashboardEvery family's expected vs. collected, filterable by grade, status, or delinquency. Board reports in one click.
Zero-cost processing optionEnable compliant surcharging and pass card fees to families who choose credit; ACH stays free. Your school keeps 100% of tuition.
Family payment portalParents log in to view balances, update cards, download year-end statements, and make extra payments.
What a family sees
Balances, saved cards and statements — in one tap
Most billing phone calls to the office disappear when the family can see and fix their own record.
Balance due$1,250.00Next chargeNov 1 · ACH on filePlan10 months · 2 students · sibling discount appliedLast paymentOct 1 · $1,250.00 · receipt sentAutopayOn · smart retry day 0, day 3
Pay by bank Pay by card
Sample data. Confidential arrangements show only to the family and the business office.
Failed-payment recoveryDay 0, day 3, then a call task. Smart retries and a one-tap card update — most are fixed before the office hears about it.
Confidential arrangementsReduced tuition, payment plans and quiet arrangements modeled per family — with dignity and privacy.
Receipts and year-end statementsEvery payment receipted automatically; year-end statements generated per family without the office assembling them.
Free softwareSee how you can get the software for free by processing payments or payroll with us →
$1 flatper ACH (bank) payment — never surcharged
Day 0 · 3failed payment chased, then a call task — on its own
Works together with
Related features
Enrollment pipelineThe inquiry becomes the family; the signed contract becomes the payment plan — on one record.Learn more →Payroll integrationTuition in, payroll out — the complete financial picture on one dashboard.Learn more →Documents & e-signRe-enrollment contracts, financial aid forms and more — signed from a phone, filed to the record.Learn more →
Frequently asked questions
What is tuition collection software?
Tuition collection software automates school billing: each family gets a payment plan with scheduled automatic charges, failed payments retry and escalate politely, and every dollar reconciles to the student record. 613OS adds flexible arrangements for reduced tuition and confidential arrangements, so the system matches how yeshivas actually bill.
Can each family have a different tuition arrangement?
Yes. Every family can have its own amounts, schedule, discounts, and confidential arrangements in 613OS. Sibling discounts, reduced tuition set by the hanhala, and mid-year adjustments are all supported — the system was designed around the reality that no two tuition arrangements in a yeshiva look alike.
What happens when a tuition payment fails?
The card is retried automatically — day 0, day 3, then a call task — and if it still fails the family receives a polite, dignified message with a self-service link to update their payment method. Repeated failures escalate to a sequence you control, so the office only gets involved when automation has been exhausted.
Does tuition collection work with ACH bank transfers?
Yes. Families can pay by ACH bank debit, credit card, or debit card. ACH is $1 flat per payment and is never surcharged, and 613OS can present it as the default option to steer families toward the lowest-cost method.
Can parents see their balance and payment history?
Yes. The family portal shows each family's balance, payment history, upcoming charges, and receipts, and lets them update payment methods themselves — which eliminates most billing phone calls to the school office.
See tuition collection running at your school
Book a 30-minute demo and we'll show you exactly how this would run at your institution. Surcharging offered where permitted by applicable law and card-network rules, with required disclosures; surcharges apply to credit cards only (never debit) and never exceed the cost of acceptance.
613os.com/demo · 305-954-7362 · yoni@613os.com